Event Production & Marketing Coordinator (Contract

We’re hiring an Event Production & Marketing Coordinator to support our agency in producing and executing a high-profile dinner reception celebrating a new international partnership in Phoenix on May 1. You’ll serve as the organized backbone helping us track details and deadlines, and that nothing falls through the cracks while the planning and execution of the event moves forward.

• Support event leads with planning and execution through May 1

• Coordinate with vendors (AV, staging, décor, catering, photo/video, staffing) as directed

• Help finalize and organize run-of-show, call sheets, floor plans, and seating

• Assist with marketing and event assets (signage, branding, printed materials, slides)

• Support guest/VIP logistics (lists, confirmations, check-in materials, name badges)

• Provide on-site help for walk-throughs, rehearsals, and event day (signage checks, vendor liaison, errands, troubleshooting)

• Based in greater Phoenix, AZ; able to be on-site for meetings and event day

• Must be available April 30 & May 1 (all day) — non-negotiable

• 2 years in event coordination, experiential marketing, or production support

• Strong organization and follow-through; you like lists and structure

• Comfortable in fast-paced, deadline-driven environments

• Clear, professional communicator and highly reliable

• Bilingual:
  English Mandarin Chinese

• Experience with international, government, or trade-related events

• Familiarity working with emcees, speakers, and VIPs

• Comfortable with Google Workspace and basic project management tools

Contract role. Compensation negotiable. Starts ASAP.