Marketing Coordinator - Events

About Pre Pass

Pre Pass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates - creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions.

It's what we do best, and we do it to meet the demands of the road every day.

Pre Pass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates - creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions.

It's what we do best, and we do it to meet the demands of the road every day.

That's why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.

Pre Pass is seeking a highly organized, proactive, and detail-oriented Marketing Coordinator
- Events to join our Marketing team. Reporting to the Marketing Events Manager
, this role plays a central role in planning, coordinating, and executing trade shows, conferences, sponsor ships, customer events, and internal company events that strengthen the Pre Pass brand and customer experience.

The Marketing Coordinator
- Events will own many of the day-to-day logistics that keep our events running smoothly, including event planning support, sponsorship deliverables, inventory management, shipping, attendee registrations, and on-site event coordination. In addition to event responsibilities, this role will support marketing initiatives through content coordination, branded materials, and internal communications.

This position is ideal for someone who enjoys organizing projects, solving logistical challenges, and working collaboratively to deliver exceptional experiences. Success in this role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

• Support the planning, coordination, and execution of trade shows, conferences, sponsor ships, customer events, and internal company events
• Partner with the Marketing Events Manager to execute successful events from planning through post-event wrap-up
• Coordinate event logistics, timelines, registrations, shipping schedules, and vendor communications
• Manage sponsorship deliverables, including gathering required information, coordinating internal approvals, and ensuring deadlines are met
• Coordinate attendee registrations and internal logistics for employees attending conferences and events
• Assist with on-site event setup, execution, and teardown as needed
• Track event timelines, checklists, and deliverables to ensure projects remain on schedule
  
  Coordinate with internal teams, vendors, venues, and external partners to support successful event execution

• Own the organization, maintenance, and inventory of the event storage room
• Prepare, pack, ship, receive, unpack, and organize trade show displays, promotional items, marketing collateral, and event materials
• Maintain inventory of branded merchandise, event supplies, booth assets, and marketing materials
• Monitor inventory levels and coordinate reorders as needed
• Ensure all event materials remain organized, maintained, and event-ready

• Assist with event promotions, social media content, and digital marketing initiatives
• Support the execution of marketing campaigns and internal communications
• Ensure brand consistency across all marketing materials, presentations, signage, and event collateral
• Write, review, and edit marketing, proposal, and event-related content for clarity and consistency
• Maintain marketing collateral, presentations, photography, and other creative assets
• Support internal initiatives that promote employee engagement and company culture
• Recommend improvements to marketing and event workflows to increase efficiency
• Assist with special projects and other marketing initiatives as assigned

• Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field, or equivalent experience
• 1-3 years of experience in marketing, event coordination, communications, or a related field
• Strong…