Marketing Specialist

Lead development of proposals, qualifications packages, and pitch decks from kickoff through submission

Gather content from operations, estimating, preconstruction, and business development teams, and translate technical scope into clear, client-ready narratives

Manage proposal calendars and submission timelines across multiple simultaneous pursuits, flagging conflicts and deadlines early

Ensure accuracy, consistency, and brand quality across all materials, including formatting, tone, and messaging

Maintain proposal templates, boilerplate content, resumes, and project sheets, keeping all content current and easy to repurpose

Coordinate final production, printing, and delivery of proposals to meet client deadlines

Own capabilities decks and case study updates, ensuring project data, photography, and outcomes are current

Maintain a library of BD assets, project examples, and past submissions organized for quick reuse across pursuits

Coordinate project photography and documentation throughout the project lifecycle for use in future proposals and marketing

Support recruiting materials and company overview content used in hiring and community outreach

Keep resumes, project sheets, and org charts current as staff and project assignments change

Coordinate logistics, planning, and execution for conventions, trade shows, and industry events

Manage sponsorship deliverables, deadlines, and vendor communication to ensure commitments are fulfilled on time

Support signage, collateral, and booth needs, including design requests and on-site setup coordination

Track event budgets and reconcile invoices with vendors and internal finance contacts

Coordinate registration, travel, and staffing logistics for employees attending conferences and industry events

Maintain a marketing calendar of key industry events, conferences, and sponsorship opportunities

Track award calendars and deadlines across industry associations and trade organizations

Gather materials, data, and project details, and coordinate submissions with operations and leadership

Draft or support award narratives in partnership with the Social/Content Manager

Maintain a repository of past award submissions and supporting project photography for reuse

Build and maintain relationships with industry organizations and award program contacts

Support internal communications, culture initiatives, and employee-facing materials

Assist with content for town halls, leadership meetings, and company-wide announcements

Support employee recognition programs and internal newsletter content

Help maintain consistency of internal branding and messaging across communications

Manage vendor relationships, including printers, event vendors, signage companies, and photographers

Negotiate pricing, scope, and timelines with outside vendors to stay within budget

Track timelines, deliverables, and project status across marketing, flagging risks to deadlines proactively

Maintain a master calendar of marketing deadlines and deliverables across all business units

Ensure BD materials are consistent across all business units in look, tone, and messaging

Serve as a liaison between BD, marketing, and operations teams to align on priorities and messaging

Support leadership with special projects and presentations, including board and client-facing materials

• Support onboarding of new business unit leaders on marketing processes, templates, and resources