Marketing & Event Coordinator

Title:

Marketing & Event Coordinator | Dept:
Admin |

Location:

Phoenix | Direct Manager: VP of HR | Dotted-Line Manager: VP of Marketing | Full-time | Exempt

Key job responsibilities include but are not limited to:

• Manage RCL social media accounts, including creating and publishing content for Instagram, Linked In, and Facebook, monitoring engagement, managing likes and reshares, encouraging staff participation and engagement.
• Create promotional content, including managing social media accounts, mass mailers, “product of the week” email signatures, “welcome” messages for reception TV, slideshows/content for TVs, product display stations at 1st floor “gallery”, marketing graphics and invitations for events/programs, Gobo designs, photography, and video content and other event signage.
• Coordinate website photography and content, including company headshots, photo editing, website icons, logos, holiday mailers, and event information.
• Maintain RCL marketing standards and brand consistency when providing marketing materials, including logos, photography, company information, and other brand assets.
• Coordinate the cleaning, organization, and reorganization of office spaces.
• Maintain and restock conference rooms with beverages, snacks, and other meeting supplies.
• Coordinate food and catering arrangements for off-site events, including Controls and Outside Sales events.
• Lead initiatives that enhance organizational culture and employee engagement including planning and supporting quarterly employee events, and activities that promote teamwork and employee connection.
• Serve as the primary point of contact for coordinating specification sales events, including Friday Lunch & Learns, Monthly Programs, and Quarterly Client Events, while providing support and collaborating with the department team members responsible for the specific event.
• Coordinate team travel arrangements, including booking flights, hotels, and other accommodations, in accordance with company travel policies and guidelines.
• Coordinate the ordering, setup, cleaning and organization of manufacturer banners for events and office use.
• Coordinate catering and food arrangements for all onsite events, while ensuring the facility is event-ready, including keeping gates open, doors unlocked, and lights on.
• Take primary responsibility for event setup, cleanup, and food ordering for office events, including in-office controls training, and other meetings such as IIDA, SALC, and distributor lunches.
• Assist with technology setup and troubleshooting for office meetings, including manufacturer presentations and other departmental or client meetings.
• Coordinate and complete event-related errands, including purchasing and picking up supplies from grocery stores, dry cleaners, and other vendors as needed.
• Assist with coordinating and preparing for after-hours events held in our space, including IES training classes, and ensure the space is cleaned and restored following each event.
• Track attendance and participation for company-required education and training events.
• Maintain regular, predictable, and punctual in-person attendance in accordance with company expectations.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee since they may change, or new ones may be assigned at any time with or without notice.

The following qualifications are necessary to successfully perform the essential functions of this position:

• Background in Marketing, Hospitality or a related field preferred; college degree a plus.
• Proficient in Microsoft Office and Adobe/Bluebeam;
  Oasis experience a plus.
• Highly organized with strong attention to…