Real Estate Lease Administrator

Our client located in Phoenix, AZ is looking to add an experienced Real Estate & Lease Administrator to support a growing commercial real estate portfolio. This is a direct hire onsite opportunity.

Nationwide

The Real Estate & Lease Administrator is responsible for coordinating and managing lease documentation, transaction materials, and due diligence processes while ensuring favorable deal structures and compliance with key lease provisions.

This position plays a critical role in protecting the organization’s legal and financial interests by reviewing, negotiating, tracking, and administering commercial real estate agreements. The ideal candidate is highly detail-oriented, contract-driven, and experienced in commercial lease administration within a multi-site environment.

• Read, analyze, and provide feedback on commercial leases and subsequent lease revisions
• Coordinate negotiation of lease provisions with landlords, landlord counsel, and related parties
• Review and negotiate Estoppel Certificates and Subordination & Non-Disturbance Agreements (SNDAs)
• Abstract and interpret lease documents into the company’s lease management system
• Monitor and track key lease provisions including commencement dates, renewal options, co-tenancy clauses, expiration dates, and notification deadlines
• Coordinate collection, execution, and filing of real estate transaction documents

• Review and analyze due diligence materials related to LOIs and new lease agreements
• Work closely with supervisor and outside counsel to incorporate key legal provisions
• Partner with zoning and land use attorneys on entitlement, special use permit, and rezoning matters
• Attend zoning hearings and neighborhood meetings as needed

• Serve as primary liaison between Property Managers and internal teams
• Interface with Retail, Construction, Facilities, and other departments
• Provide transaction updates and reporting to senior leadership
• Support preparation and coordination of real estate-related events and industry functions
• Analyze demographic data related to new and existing sites
• Support long-term real estate strategy initiatives
• Represent the organization at commercial real estate industry events as needed

• Minimum 5+ years of experience in commercial real estate transactions
• Strong experience reviewing, administering, and negotiating commercial leases
• Direct experience with Estoppels and SNDAs
• Ability to read and interpret contracts, regulations, building plans, and specifications
• Working knowledge of zoning regulations and land use processes
• Experience interfacing with city government or officials preferred
• Paralegal background with emphasis in commercial real estate preferred
• Proficiency in MS Excel, Word, and Power Point
• Excellent analytical, communication, and problem-solving skills
• Valid driver’s license with clean driving record
• Comfortable working in a structured, document-intensive environment
• Strong communicator who can interact across all levels of an organization
• Proactive in tracking deadlines and protecting contractual rights
• Able to manage multiple transactions simultaneously