Assistant Property Manager

Assistant Property Manager

Location:

Biltmore Corridor

Schedule:

Monday-Friday, 8:00 AM - 5:00 PM (on-site)

A well-established, small commercial real estate firm is seeking an Assistant Property Manager to support day-to-day operations across a diverse portfolio. This is a highly visible role within a tight-knit office of tenured employees, offering the opportunity to work closely with leadership and gain hands-on exposure to all aspects of property management.

The firm manages a portfolioofproperties totaling 1.5 million square feet across Arizona and Texas, with a focus on big-box anchored retail centers, along with office and industrial assets. This position is being added to relieve administrative burden from Property Managers and improve overall operational efficiency for the team.

• Provide administrative support to Property Managers across the portfolio
• Track and maintain Certificates of Insurance (COIs) for tenants and vendors
• Collect, review, and manage monthly sales reports from retail tenants
• Assist with accounts payable administration, including invoice coding and processing
• Handle tenant communication via phone and email, ensuring timely follow-up and resolution
• Maintain organized records and documentation within Yardi (training provided)
• Support general office operations and assist with special projects as needed

• Previous administrative experience required; commercial property management or real estate office experience strongly preferred
• Familiarity with property management processes such as COI tracking, tenant relations, or AP support is a plus
• Strong organizational skills with the ability to manage multiple priorities and follow through on tasks
• Detail-oriented with a high level of accuracy in data entry and documentation
• Professional communication skills and a customer service mindset
• Comfortable working in a fast-paced environment with a high volume of email and follow-up

• Opportunity to join a stable, established firm with a collaborative, low-ego environment
• Direct exposure to ownership and senior leadership
• Clear path for growth as the team plans for long-term succession
• Hands-on training and development in commercial property management
• Comprehensive benefits package including medical coverage and 3 weeks of PTO

This is an ideal opportunity for someone looking to build a long-term career in commercial real estate within a company that values reliability, initiative, and strong team support.