Senior Associate, Fleet

Senior Associate, Fleet

We are seeking an experienced, detail-oriented, and self-motivated Fleet Associate to support and manage our fleet operations and construction equipment across Arizona and New Mexico. This role is responsible for the day-to-day oversight and lifecycle management of company-owned vehicles and construction equipment, including trucks, trailers, and self-performance tools. The Fleet Associate will play a critical role in ensuring fleet and equipment reliability, safety, compliance, and cost efficiency.

This includes coordinating maintenance and repairs, maintaining accurate records in fleet and tool management systems, supporting drivers and field teams, and partnering with vendors. The ideal candidate brings strong organizational skills, working knowledge of vehicle systems and construction equipment, and the ability to proactively manage competing priorities in a fast-paced environment. This position reports directly to the Fleet Manager.

• Manage preventative maintenance programs for AZ and NM fleet assets, ensuring adherence to manufacturer guidelines, company standards, and regulatory requirements.
• Coordinate and schedule all vehicle and equipment maintenance, inspections, repairs, and recalls; minimize downtime through proactive planning and communication.
• Serve as the primary point of contact for AZ and NM drivers and field teams regarding fleet-related needs, including troubleshooting issues and providing timely support.
• Assist with Fleetio software and provide user guidance to AZ and NM vehicle drivers.
• Provide training and ongoing support to drivers on fleet processes, software usage, and company policies.
• Manage assignment and tracking of loaner vehicles and equipment to ensure continuity of operations during repairs or maintenance events.
• Oversee the utilization, tracking, and condition of specialized equipment and vehicles, including dump trucks, fuel trucks, forklifts, trailers, and welding equipment.
• Maintain accurate equipment records in Tool Watch, ensuring proper allocation, usage tracking, and job cost recovery through rental or internal chargebacks.
• Partner with external vendors and service providers to obtain quotes, schedule services, and ensure quality and cost-effective repairs.
• Monitor fleet performance metrics, identify trends, and recommend improvements to optimize efficiency, reduce costs, and extend asset lifespan.
• Ensure compliance with all applicable safety standards, DOT regulations, and company policies across AZ and NM operations.
• Assist with vehicle onboarding and offboarding processes, including inspections, documentation, and coordination of titles, registrations, and disposals.

• Work both independently and collaboratively with team members and external vendors.
• Deliver excellent customer service to team members and clients.
• Normal work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.; position requires availability outside normal business hours, including evenings, weekends, and on-call rotations, to support emergencies and critical projects.

• Demonstrates a sense of urgency in completing tasks.
• Inspires others to value attention to detail and elevates HITT quality standards.
• Evaluates the quality of work on all team deliverables.
• Evaluates multiple perspectives and considers outcomes before acting.

• Demonstrates humility in their words and actions.
• Provides feedback to manager and above (i.e., managing up).
• Takes initiative to seek areas for personal improvement and is coachable and receptive to feedback.
• Adjusts team member responsibilities/roles to maximize results and position the team (and the individuals) for success.
• Sets the example for managing with empathy and encourages empathy in team interactions.
• Works well with differing points of view and personality types.
• Advocates for their team members and uses their influence to help others be successful.

• Fosters growth opportunities for their team/department.
• Maintains a "student of the business" approach throughout their career.
• Exemplifies courageous leadership by taking ownership and advocating for new ideas and…