Aviation Operations Assistant

Description

Aviation Operations Assistant

Location:

Phoenix, AZ (DVT)
Type:
Full-Time | In-Office

Join a premier Part 135 operation supporting elite aviation standards.

Worldwide Jet Charter is seeking a highly organized and operationally driven Assistant Chief Pilot to support the Chief Pilot in overseeing flight operations, pilot training, regulatory compliance, and company-wide safety and security programs.

This role is a key leadership position responsible for ensuring operational readiness, supporting pilot performance and compliance, and maintaining FAA and TSA regulatory standards across the operation.

Key Responsibilities

Flight Operations & Pilot Oversight

• Support the Chief Pilot in day-to-day flight operations and pilot management
• Assist with pilot onboarding, training oversight, and operational integration
• Participate in pilot hiring processes, evaluations, and ongoing performance monitoring
• Ensure adherence to company SOPs, safety standards, and regulatory requirements
• Serve as a resource for pilots regarding operational and compliance matters

Training & Compliance

• Oversee pilot and cabin attendant training programs (CAE, FACTS, recurrent scheduling)
• Monitor pilot currency, qualifications, and training requirements
• Maintain training records and ensure FAA compliance
• Track check airman requirements and coordinate training needs
• Support INDOC processes and pilot onboarding programs

Regulatory & Audit Support

• Maintain compliance with FAA, TSA, Wyvern, and ARGUS standards
• Access and review FAA PRD records and pilot background information
• Support internal and external audits and ensure operational readiness
• Assist in maintaining manuals, documentation, and regulatory records

Security & Safety Programs

• Support TSA security programs (TFSSP, DASSP, KCM)
• Act as TSA Liaison and assist with compliance oversight
• Support DOT Drug & Alcohol Program (DER responsibilities as assigned)
• Coordinate CHRC fingerprinting and security clearances
• Ensure compliance with all applicable safety and security regulations

Operational & Administrative Leadership Support

• Provide direct support to the Chief Pilot, Director of Operations, and executive leadership
• Participate in operational meetings; document and communicate key takeaways
• Support cross-functional coordination with Maintenance, Crew Logistics, and Operations
• Assist in managing pilot records, databases, and reporting systems
• Help maintain efficient office and operational workflows

Qualifications

Required

• Prior aviation experience required (Part 135 strongly preferred)
• Strong understanding of FAA regulations and operational compliance
• Experience with pilot training, records management, or flight operations support
• Strong leadership, communication, and problem-solving skills
• High level of organization and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
• Associate's degree required;
  Bachelor's degree preferred (Aviation or related field)

Preferred

• Experience with PRD, Wyvern, ARGUS, or similar compliance systems
• Familiarity with TSA security programs and regulatory requirements
• Experience in a supervisory or leadership support role within aviation
• Knowledge of Jet Insight or similar systems
• Notary Public or ability to obtain

Schedule

Monday - Friday, 7:30 AM - 4:00 PM
On-call availability for evenings and weekends as needed

Why Join Worldwide Jet Charter

• High-growth private aviation environment
• Direct involvement in flight operations leadership and compliance
• Opportunity to grow into senior operational leadership roles
• Work alongside experienced aviation professionals and executive leadership