Senior Associate, Fleet

Overview

Senior Associate, Fleet — We are seeking an experienced, detail-oriented, and self-motivated Fleet Associate to support and manage fleet operations and construction equipment across Arizona and New Mexico. This role is responsible for the day-to-day oversight and lifecycle management of company-owned vehicles and construction equipment, including trucks, trailers, and self-performance tools. The Fleet Associate will play a critical role in ensuring fleet and equipment reliability, safety, compliance, and cost efficiency.

The ideal candidate brings strong organizational skills, working knowledge of vehicle systems and construction equipment, and the ability to proactively manage competing priorities in a fast-paced environment. This position reports directly to the Fleet Manager.

• Fleet Operations & Support:
  Manage preventative maintenance programs for AZ and NM fleet assets, ensuring adherence to manufacturer guidelines, company standards, and regulatory requirements.
• Coordinate and schedule all vehicle and equipment maintenance, inspections, repairs, and recalls; minimize downtime through proactive planning and communication.
• Serve as the primary point of contact for AZ and NM drivers and field teams regarding fleet-related needs, including troubleshooting issues and providing timely support.
• Assist with Fleetio software and provide user guidance to AZ and NM vehicle drivers.
• Provide training and ongoing support to drivers on fleet processes, software usage, and company policies.
• Manage assignment and tracking of loaner vehicles and equipment to ensure continuity of operations during repairs or maintenance events.
• Oversee the utilization, tracking, and condition of specialized equipment and vehicles, including dump trucks, fuel trucks, forklifts, trailers, and welding equipment.
• Maintain accurate equipment records in Tool Watch, ensuring proper allocation, usage tracking, and job cost recovery through rental or internal chargebacks.
• Partner with external vendors and service providers to obtain quotes, schedule services, and ensure quality and cost-effective repairs.
• Monitor fleet performance metrics, identify trends, and recommend improvements to optimize efficiency, reduce costs, and extend asset lifespan.
• Ensure compliance with all applicable safety standards, DOT regulations, and company policies across AZ and NM operations.
• Assist with vehicle onboarding and offboarding processes, including inspections, documentation, and coordination of titles, registrations, and disposals.

• Work both independently and collaboratively with team members and external vendors.
• Deliver excellent customer service to team members and clients.
• Normal work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Position requires availability outside normal business hours, including evenings, weekends, and on-call rotations, to support emergencies and critical projects.

• Work Ethic: Demonstrates a sense of urgency in completing tasks; inspires others to value attention to detail and elevates HITT quality standards; evaluates the quality of work on all team deliverables; evaluates multiple perspectives and considers outcomes before acting.
• Self Awareness: Demonstrates humility in words and actions; provides feedback to manager; takes initiative to seek areas for personal improvement; coachable and receptive to feedback; sets an example for managing with empathy.
• Growth: Fosters growth opportunities for the team; maintains a learning mindset; champions new ideas and tools; takes responsibility for actions and outcomes; shares lessons learned across teams.
• Relationship Building: Advances key behaviors that deliver the HITT experience; creates internal networks; advises clients as a trusted partner; maintains professional boundaries with team members, partners, and clients.
• Integrity: Contributes to community outreach; respects others; fosters an equitable and inclusive culture; upholds ethical standards; makes sometimes unpopular but value-driven decisions.
• Communication: Prioritizes issues, tailors messages to stakeholders, anticipates risks, facilitates effective meetings,…