Classified Administrator Food Service Warehouse

JOB GOAL

The Classified Administrator FS Warehouse is responsible for managing and supervising FS Warehouse staff to include training, assigning daily activities, monitoring daily efficiency, monitoring daily accuracy and performance evaluations. Overseeing daily warehouse operations, including receiving, storing, and distributing perishable and dry goods while ensuring strict food safety compliance. The Classified Administrator FS Warehouse is also responsible for programming alerts/monitoring 24/7/365 standalone web-based temperature alarm system for all walk‑in coolers and freezers as well as facilitating kitchen equipment repairs for all sites.

(position requirements at entry):

• High School Diploma or General Equivalency Diploma (G.E.D.)
• Minimum of five years of progressively responsible supervisory/managerial experience in inventory control, warehouse operations and distribution, preferably within the food service industry.

• Provides leadership and collaborates with staff to ensure a high-performance, customer service-oriented work environment aligned with the department's mission and goals.
• Hire and manage drivers to include assigning daily activities, monitoring daily efficiency, monitoring daily accuracy, monitoring daily production, daily monitoring/approving TCP, annual evaluations, discipline as needed and in accordance with applicable policies.
• Contact for kitchen managers with kitchen equipment, building maintenance and delivery issues and or questions.
• Create routes based on logistical efficiency as well as labor efficiency.
• Analyze all food and supply POs to provide input in regards to over/under ordering to cost effectively cover total demand, avoid shortages and dead stock.
• Schedule all food service warehouse deliveries balancing available space to total demand requirements. Identify items and quantities to move to Downs outside freezer to create space in the food service warehouse freezer.
• Maintains cleanliness and orderliness of the warehouse and food service vehicles.
• Physically assist in receiving all deliveries to include unloading, separating, counting, documenting credits, stocking and receiving into Visions.
• While routing/printing Visions orders for daily deliveries to the schools analyze the orders for accuracy and make necessary changes as well as substitutions for like items.
• Physically assist in prepping daily routes to include pulling, staging and checking remaining quantities in inventory to confirm inventory accuracy.
• Monitors integrity of products utilizing first in first out and monitoring use by and best by dates.
• Manage the inventory using established processes and Visions to ensure accuracy and ensure that all employees follow these processes. Annually count all inventory, make necessary adjustments and provide the required reports for the annual audit. Identify items that are not moving so they can be put on the menu and routed to the schools for use to prevent waste.
• Track KPI to identify warehouse optimization opportunities, implementation strategies and performance metrics.
• Program alerts for standalone web-based temperature alarm system for all walk‑in coolers and walk‑in freezers. Monitor the system and facilitate timely resolution to system issues, gateways/sensors down, no signal, website down, etc. Respond to 24/7/365 alarm notifications with a resolution to avoid food loss which involves coordinating off hour repair or product movement.
• Work with B&O on planned power outages to monitor and coordinate product movement if necessary.
• Facilitate all kitchen equipment repairs documented via FMX work orders sent from the food service module. Determine what periodic maintenance needs to be done on all kitchen equipment.
• Process outside vendor invoices for approval of kitchen equipment repair. Ok to pay, accuracy and validation that work is complete. Close out the work orders in FMX documenting the repair and cost.
• Make repair or replace decisions for kitchen equipment based on quote for repair, asset tag research for age/original cost and FMX history to determine dollars being spent on the equipment.
• Facilitate transfer and disposal of capital equipment utilizing drivers and processing the proper paperwork.
• Provide input on where to spend excess funds to enable educated decisions.
• Work with B&O leadership to resolve B&O work orders for each site if they are affecting the site's ability to function efficiently/safely.
• Responsible for…