Operations Assistant
Job in
Pickering, Ontario, Canada
Listing for:
Kinectrics
Full Time
position
Listed on 2026-03-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Data Entry
Job Description & How to Apply Below
General Accountabilities
Provide clerical /administrative support to the groupSupport staff/management with moving office locations by organizing staff, calling/scheduling vendors, assisting in communications to staff Support onboarding/offboarding of Kinectrics staff into both Kinectrics and OPGSupporting resource management activities for Kinectrics staff working on OPG Facilities such as Processing OPG ONCORE setup for new staff Assist with resolution of OPG ONCORE issues Maintaining tracking expiring Kinectrics staff qualifications in OPG TIMS Processing training requests in OPG TIMS Processing OPG IT and asset requests for staff Supporting OPG site orientation for new staff Maintaining training records (linking and delinking training) Building access requestsProvide facility Management support for 910 Brock Road Office Fire Warden Area Safety Manager Accounting Board Order Supplies, review/payment of invoices, etc. Resolve facility maintenance issuesSupport document processing through OPG VenDMSupport resolution of Kinectrics IT issues that may arise for Kinectrics staff working remotelyUse of electronic calendar, mail processing, travel, conference and meeting arrangements, minute taking, use of time management principles, preparation of presentation material, information, management, maintenance of a follow up system and handling of information and documents which may include commercially sensitive data.Use various software applications for the purpose of preparation of spreadsheets, graphs, charts, presentations, proposals, quotations, processing correspondence and other written material and for composing and/or processing of correspondence which may be commercially sensitive or confidential in natureSupport the proposal development process for the group, including compiling key information, maintaining the information available in an easily accessible location and keeping the information current.Support the update and maintenance of opportunities in SalesforceConduct weekly review of OPG SCR database and distribute/track Kinectrics related SCRs within Kinectrics for follow-up and resolutionConduct weekly tracking/follow-up of Intelex to ensure there are no overdue NCRsPrepare presentation materialsProvide support for project administration and documentation.Provide office support to order supplies and ensure supplies are well-stocked, maintenance of printer areas; interacting with building management, contributing to office organization, preparing for staff meetings, ordering coffee/lunch as required, organization of common areas, including reception/kitchen/library,Provide backup to other Administrative and Project Assistants. Flexibility is requiredPerform other duties as requiredNote this role will require frequent travel to various OPG facilities in Durham region and occasional travel within the GTA.Selection Criteria
Requires strong computer skills in software packages such as Microsoft Word, Excel, Visio,Power Point, etc.Preference given for candidates with experience working with OPG Systems (TIMS, Asset Suite, VenDM, OPG SCR) and familiarity with OPG procedures and governanceRequires a comprehensive knowledge of secretarial and office practices and procedures, administrative processes, and priority settingAbility to work in a confidential capacity and understand the sensitivity of a variety of business documentationEffective interpersonal/communication skillsRequires proficiency in English grammar and sentence structure to prepare concise and effective correspondence, reports, etc.Requires proficiency in keyboard operations, storage and retrieval systemsDemonstrated ability to conduct tactful and direct communications with internal and externalcontacts.Flexible to adjust and cope with changing requirementsSensitivity to individual’s needs/client service orientedAbility to work independently and in a team environmentAbility to anticipate supervisor’s needs with minimal directionAttention to detail/accuracy/thoroughnessAbility to make individual decisions/work independently/exercise initiativeDemonstrated strong time management skills and ability to achieve results under…
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