Mailroom Clerk

Location: Pickering, Ontario (On-site)
Background Check Requirement: May be required as part of the hiring process
Pay Rate:$23.51/hour.
Contract:ASAP until December 2026 with potential for extension

Our client in the financial services sector is seeking a detail-oriented Mailroom Clerk to join their operations team. This role is ideal for someone who enjoys administrative work, document processing, and supporting critical operational functions within a fast-paced environment.

Working closely with internal departments, you will play an important role in ensuring documentation, payments, and customer records are handled accurately and efficiently. This position offers the opportunity to contribute to a high-performing operations team while developing valuable experience in financial administration and process-driven workflows.

You’ll join a collaborative team that values accuracy, accountability, and continuous improvement. This role offers hands‑on exposure to operational processes, document management, and administrative support functions within a structured environment.

You’ll have the opportunity to build your skills in records management, workflow coordination, and customer operations while contributing to a team that values attention to detail and service excellence.

• You’ll process and manage incoming payments, ensuring records are updated accurately and transactions are handled in accordance with established procedures
• You’ll receive, sort, scan, and organize inbound documentation, ensuring information is captured and stored appropriately within internal systems
• You’ll review documentation for completeness and accuracy, identifying discrepancies and escalating concerns when required
• You’ll prepare and coordinate outbound correspondence and documentation for internal teams and external stakeholders
• You’ll support document retention, filing, and archiving activities while maintaining organized records
• You’ll assist with administrative requests and support shared departmental inboxes and workflows
• You’ll contribute to the efficient handling of operational processes while maintaining accuracy and attention to detail

• College diploma or equivalent combination of education and experience
• 1–3 years of experience in an administrative, operations support, or records management role
• Strong attention to detail and ability to process documentation accurately
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Ability to work independently within a structured and process-driven environment
• Proficiency with Microsoft Office applications and experience working with digital document management systems is considered an asset

“We’re looking for someone who enjoys working behind the scenes to keep operations running smoothly. Success in this role comes from being organized, dependable, and committed to accuracy in every task.”

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2

SLGBTQIA+ communities. If you require an accommodation, please review accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.