Program Assistant

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job

Agency:
Bureau of Human Resources and Administration

Location:

Pierre, SD Salary: $20.89-$26.10 Hourly, depending on qualifications

Pay Grade: G

Closing Date:
Open Until Filled

This is a Full-Time 40 Hours Weekly position with the Bureau of Human Resources and Administration - Office of the State Engineer. For more information on the Bureau of Human Resources and Administration, please visit https://(Use the "Apply for this Job" box below)..

Assist Project Managers (PM's) within the Office of the State Engineer (OSE). Specifically, this position would assist Project Manager's by helping with project documentation, processing vouchers, reviewing invoices, maintaining Project Register/Owner Insite software (training on software provided), filling in contract document information into templates, routing contract documents for signature, and assisting with project documentation and filing documents. Also, the position would monitor contract expenses and notify the PM's if invoices or billings go over the funding amount.

Additional duties are process office payments, code/create non-cash vouchers and enter payments into the state accounting system. Create and process purchase requisitions and enter into the state accounting system. Maintain File Director by keeping the project info up to date and accurate. Post contracts to open SD. Assist in maintaining our state webpage. Assist in maintaining our online bidding platform. Post documents to project register and/or Owner Insite software.

Ensure final paperwork on projects has been turned in. Review all work requests for accuracy and assign project numbers. Assist with the monthly status reports. Run monthly, quarterly, and yearly project reports. Process OSE billings. Provide backup assistance to the Energy Manager in Energy Cap program. Maintain and update contacts for each agency. Responsibilities also include reviewing pay applications and invoices for mathematical accuracy.

This position is located in Pierre, SD and is 100% office work.

• organizational skills;
• ability to stay on task, even when tasks are repetitive;
• strong time management and prioritization skills; and,
• a positive attitude.

• Knowledge of Microsoft Suite;
• requires strong computer skills, including proficiency in Microsoft Office applications (Word, Excel, PowerPoint), email, internet browsing, file management, and basic troubleshooting. These skills are essential for the role.

• use a computer, operate software, and learn new software;
• interpret and comprehend program guidelines and procedures;
• communicate quickly and effectively;
• provide great customer service;
• gather, interpret, and report on information concerning assigned activities;
• train and provide guidance to staff and others;
• conduct research, and compile and analyze data;
• establish and maintain effective working relationships with staff and the public.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.

Must apply online: -stateofsout

You must apply online, emailed resumes or submissions will not be accepted.

South Dakota Bureau of Human Resources
Telephone:  Email: careers.us
/workforus
'An Equal Opportunity Employer'

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