Support Staff Supervisor

22.00 - 26.75 US per hour

Posted 4 days ago

Job
Agency:
Bureau of Human Resources and Administration

Location:

Pierre, SD
Salary: $22.00 - 26.75 Hourly, depending on qualifications
Pay Grade: G
Closing Date:
Open Until Filled

This is a Full-Time 40 Hours Weekly position with the Bureau of Human Resources and Administration's Office of the State Engineer. For more information on the Bureau of Human Resources and Administration, please visit https://(Use the "Apply for this Job" box below). .

The Office of the State Engineer manages all vertical construction projects for all state-owned facilities across South Dakota. The Support Staff Supervisor along with the positions they supervise - Program Assistants and Secretaries - support this work. This entire office support group handles the general day-to-day paperwork and operations to support the project managers in their day-to-day duties.

• writing and routing advertisements, requests for statements of interest, and requests for qualifications;
• proofreading all contract documents;
• posting information to the OSE website;
• reviewing/processing project payments, travel vouchers, and general office invoices.

The Support Staff Supervisor will manage the Program Assistants and Secretaries, understanding how to perform their duties, covering in absences or high volume periods of work, and training new support staff employees. In addition the Support Staff Supervisor will have the following duties:

• writing/routing contract documents;
• reviewing required documents;
• filing information into Owner Insite (software);
• managing the OSE record drawings (physical & electronic files);
• compiling monthly status reports;
• procurement for the office (P-card holder);
• assist with planning and scheduling the annual OSE conference; and,
• act as the assistant to the State Engineer and Deputy State Engineer as needed.

• managerial experience as well as contract/payment processing experience.

• office procedures;
• computer programs, including Microsoft Office Suite;
• policies, procedures, activities, and programs applicable to the office.

• organization and prioritization;
• time management;
• problem-solving;
• motivation;
• creativity;

• train subordinates and monitor performance;
• develop and maintain positive working relationships;
• work independently as well as a in a team-oriented environment;
• communicate effectively with staff at all levels of the department and the public;
• use computer technology proficiently, such as video conferencing, spreadsheets, and databases;
• efficiently manage multiple priorities and projects.

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here. This position is a member of Class A retirement under SDRS.