School Secretary

Our Mission:
Empowering minds, shaping future leaders.

Our Vision:
We are dedicated to a culture of excellence that enables individuals to reach their full potential. Firmly rooted in our community, our goal is to be a premier institution that fosters greatness in every member while proactively addressing the needs of our school community.

POSITION:
School Secretary

LOCATION:

Local School as Assigned

REPORTS TO:

Principal FLSA STATUS:
Non-Exempt

TERMS:

240-day position paid following the board-approved salary schedule

JOB GOAL:

* To manage the school office, records, correspondence, and accounts for efficient, effective support of the school programs.

* To support the principal in providing high-quality educational programs by the efficient and orderly operation of the school office

QUALIFICATIONS:

* High school diploma or equivalent; secretarial, clerical, and/or bookkeeping training preferred.

* Successful work experience in a comparable or related position, preferred.

* Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of Protection Act of 1999 and Act No. .

* Knowledge of general office procedures and school office operations.

* Demonstrated proficiency in oral and written communication skills.

* Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

* Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

* Demonstrated ability to work independently, make decisions and prioritize tasks to accomplish job responsibilities and assignments.

* Knowledge of computer network operations, data entry and retrieval using technology, and knowledge of bookkeeping procedures.

* Ability to utilize or develop proficiency in the use of school/system Student Information System and other related software

* Ability to remain calm and use good judgment in emergency situations.

* Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.

* Ability to organize and maintain accurate records.

* Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

* Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.

* Ability to engage in prolonged sitting.

* Ability to be punctual and in regular attendance.

* Such alternatives to the above qualifications as the Board may require.

PERFORMANCE RESPONSIBILITIES:

* Demonstrates support for the school system and its vision, goals, and priorities.

* Provides management and supervision of the school office.

* Performs duties and represents the system in a courteous, positive and professional manner.

* Oversees the principal's appointments schedule, meetings, correspondence, files, and records.

* Prepares, reviews, and distributes information communications from the principal to teachers, parents, students, or other system personnel as directed.

* Verifies and submits requested records and reports.

* Maintains employee attendance, check-in, check-out, time clock, and leave records.

* Requisition s office supplies and schedules equipment maintenance for the office.

* Contacts parents, vendors, other system personnel, and/or students as directed.

* Ensures accurate and appropriate correspondence with parents, faculty, administration, and staff.

* Assists the principal in obtaining or compiling needed documentation, verifications, or records for meetings, projects, planning, or legal proceedings.

* Meets and deals effectively with the general public, staff members, students, parents, administrators, and other contact persons using tact and good judgment.

* Exhibits interpersonal and collaboration skills to work as an effective team member.

* Models and maintains high ethical standards.

* Demonstrates initiative in the performance of assigned responsibilities.

* Posts/records and files correspondence and reports as directed.

* Participates in the training programs offered to increase skill and proficiency related to assignment.

* Ensures adherence to security rules and safety standards.

* Arranges for technical support, servicing, and effective operation of office technology and office machines as needed.

* Maintains appropriate confidentiality regarding school/workplace matters.

* Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

* Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

* Demonstrates initiative in the performance of assigned responsibilities; uses time wisely; works efficiently.

* Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.

* Maintains and submits reports, records, and correspondence in a timely and…