Full-Service Bookkeeper

Mainspring Recovery is a mission-driven behavioral health organization built on the belief that healing happens when the right people are in the room. We provide care across multiple levels, including Residential, Partial Hospitalization (PHP), and Intensive Outpatient (IOP), supporting individuals and families throughout the recovery process.

Every role at Mainspring, clinical and non-clinical alike, contributes to creating safe, structured, and effective environments where people can rebuild their lives. We invest in strong teams, clear systems, and thoughtful leadership, believing meaningful impact comes from doing the work well, supporting one another, and holding ourselves to high standards across the organization.

Reports To:
Chief Financial Officer

Department:
Administration, Finance

Location:
On-site, Baltimore (Pikesville), MD

Compensation :

The pay range for this position is $75,000 - $90,000 annually, set in good faith based on the responsibilities of the role, qualifications, and market conditions.

The Full-Service Bookkeeper is responsible for maintaining accurate and complete financial records across one or more entities within the Mainspring corporate structure. This role owns the day-to-day bookkeeping cycle — accounts payable, accounts receivable, bank and credit card reconciliations, payroll journal entry support, and general ledger maintenance — and works closely with the Senior Finance Executive and Controller to support month-end close, budget-to-actual reporting, and audit readiness.

This is a hands-on role suited to someone who is detail-oriented, comfortable working across multiple entities and cost centers, and experienced with Quick Books Online in a multi-site or healthcare environment.

• Maintain accurate, up-to-date books in Quick Books Online for one or more Mainspring entities, including timely coding and posting of transactions to the correct entity, class, and location.
• Process accounts payable end-to-end: enter and code vendor bills, verify approvals, schedule/process payments, and maintain organized vendor and W-9 files.
• Manage accounts receivable, including invoicing, cash application, and follow-up on outstanding balances as applicable.
• Perform monthly bank, credit card, and balance sheet account reconciliations, researching and resolving discrepancies promptly.
• Record payroll journal entries and support reconciliation of payroll register data (Rippling/Paycom) to the general ledger, including accruals across pay periods.
• Distinguish and properly allocate corporate/shared costs versus true facility-level vendor spend across entities (e.g., legal, consulting, insurance, and other shared expenses).
• Support month-end and year-end close processes, including journal entries, account analysis, and preparation of supporting schedules.
• Assist with budget-to-actual reporting by compiling and organizing monthly data from facility-level workbooks.
• Maintain organized, audit-ready documentation and support responses to auditor and lender inquiries as needed.
• Track and reconcile intercompany transactions and management fee allocations across related entities.
• Identify and elevate discrepancies, unusual variances, or process gaps to the Senior Finance Executive or Controller.
• Assist with ad hoc financial reporting, vendor setup, and special projects as assigned.

Minimum Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent experience considered in lieu of degree.

• Three to sixyears ofprogressiveaccounting experience, preferably in healthcare multi‑entity environments, or private equity‑backed companies.

• 3+ years of full-cycle bookkeeping or staff accounting experience, ideally in a multi-entity, multi-location, or healthcare/behavioral health environment.
• Strong working knowledge of Quick Books Online required;
  Quick Books Desktop experience a plus.
• Proficiency in Microsoft Excel (pivot tables, basic formula-building at minimum).
• Familiarity with AI (Claude) a plus
• Experience with payroll/HRIS platforms such as Rippling or Paycom, or willingness to…