Shul Admin Assistant

Overview

We are seeking a highly organized, dependable, and personable Administrative Assistant to support the daily operations of our shul. The ideal candidate is detail-oriented, self-motivated, and comfortable managing a wide range of administrative responsibilities in a fast-paced, community-centered environment. This role requires strong communication skills, discretion, and the ability to collaborate effectively with clergy, staff, lay leadership, and congregants. Both full-time and part-time candidates are eligible for company-paid benefits.

• Registration maintenance:
  Edit forms and manage data collection.
• Maintain and update the web calendar and organize communication information.
• Book and manage logistics using the Resource Scheduler.
• Coordinate and book occasional travel as needed.
• Manage program communications with congregants, vendors, and professionals.
• Provide Zoom support, including managing the waiting room and highlighting speakers.
• Maintain receipts and invoices for tracking and submission to the Accounts Payable department.
• Compile data and prepare reports as requested.
• Demonstrate flexibility with working hours for special event setup, staffing, and attendance.
• Perform other duties as assigned.

This job description does not state or imply that the above are the only duties and responsibilities assigned to the position. Employees may be required to perform other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

• High School Diploma or equivalent required
• Minimum of two (2) years of administrative or office-related experience
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Power Point
• Strong ability to multi-task and manage competing priorities
• Ability to prioritize work and meet deadlines
• Ability to work independently and as part of a team
• Self-motivated with strong attention to detail
• Effective communication skills, both verbal and written
• Ability to collaborate with a wide range of stakeholders, including colleagues, Beth Tfiloh leadership, lay leadership, and members of the school, shul, and camp communities