Administrative Assistant

Administrative Assistant – Construction & Restoration Operations

Company:
Meyers Construction

Position Title:

Administrative Assistant
Salary/Pay Rate: $29.00 – $32.00 per hour (Based on Experience)
Job/

Employment Type:

Full-Time
Industry: Construction / Restoration / Insurance Claims
Primary Focus:
Office Administration, Project Documentation & Construction Support

Meyers Construction is seeking an organized and dependable Administrative Assistant to support our fast‑paced construction and restoration office. This is a hands‑on administrative position where you'll help keep projects, paperwork, customers, vendors, subcontractors, and insurance‑related documentation organized from start to finish. You'll work closely with estimators and company management while communicating regularly with homeowners, property managers, insurance adjusters, vendors, and subcontractors.

The ideal candidate is professional, detail‑oriented, comfortable managing multiple priorities, and committed to following tasks through to completion. Previous experience within construction, restoration, insurance claims, or a project‑based service business is a strong plus. Experience with industry platforms such as Xact Analysis, Symbility, Contractor Connection, Alacrity, or Foundation would be especially valuable.

• Office & Administrative Support
• Answer incoming phone calls, respond to general questions, direct calls, and distribute messages
• Prepare contracts, scopes of work, change orders, work authorizations, letters, and other business documents
• Obtain required signatures and distribute documentation through Adobe Sign, email, or mail
• Create and maintain job files, loss logs, spreadsheets, electronic records, and document backups
• Maintain organized filing systems for contracts, authorizations, addendums, proposals, permits, and other project documentation
• Provide daily administrative support to estimators and company management
• Assist with opening and closing office procedures
• Handle confidential company and customer information professionally

• Construction & Restoration Project Support
• Track project assignments in Xact Analysis, Symbility, Contractor Connection, and Alacrity, maintaining accurate records throughout the project lifecycle
• Maintain accurate job information and documentation throughout active projects
• Help keep estimators and management informed of outstanding documentation and administrative needs
• Process flooring, roofing, siding, and other material samples through ITEL
• Assist with ordering project materials and coordinating necessary jobsite services
• Track administrative items to help prevent delays in active construction and restoration projects

• Permits, Materials & Vendor Coordination
• Apply for construction permits and submit required plans and supporting documentation
• Coordinate permit fees and schedule required inspections
• Order construction materials, dumpsters, portable toilets, office supplies, and other project or office services
• Communicate with vendors and subcontractors regarding orders and project needs
  
  Receive deliveries and ensure materials are placed in the appropriate areas

• Customer & Insurance Communication
• Communicate professionally with homeowners, property managers, insurance adjusters, vendors, and subcontractors
• Respond to questions and route technical or project‑specific concerns to the appropriate team member
• Assist with insurance‑related documentation and communication
• Maintain accurate records of important correspondence and project documentation
• Help ensure customers and project partners receive timely, professional communication

• Accounts Payable Support
• Assist with Accounts Payable (AP) responsibilities as needed
• Help organize vendor invoices and supporting…