Administrative Coordinator

Purpose Specific to the Position

To provide administrative support services to the departmental vice president.

• Reports to Vice President, Team Services.
• Directs none, except as may be assigned for special assignments or other temporary duties.
• Cooperates or coordinates with all persons, both within and outside the cooperative as deemed necessary to carry out the responsibilities of the position.

• Education:
  • High school diploma or equivalent required. Associate degree or higher in business administration or secretarial administration preferred. Proficiency in Microsoft Office software applications required.
• Experience:
  • Three years of receptionist and/or secretarial responsibility is preferred. Experience in a related area will be considered in lieu of education.

• Requires ability and willingness to exercise the highest degree of confidentiality when handling various records.
• Prepares reports or other information needed by using various Microsoft Office programs and other software.
• Drafts letters of correspondence as directed by the vice president.
• Coordinates various meetings or appointments as requested.
• Performs duties consistent with board policies, federal and state regulations, and established safety rules.
• Attends various meetings, prepares agendas, and minutes.
• Generates and issues reports.
• Requires ability and willingness to safely operate Cooperative vehicles, as assigned.
• Requires ability and willingness to effectively coordinate with and provide support to various work groups.
• Requires ability and willingness to maintain a neat workspace and organize both physical and electronic records.
• Requires ability and willingness to lift light loads often and medium loads occasionally.
• Performs other duties as requested or required by the position.