Administrative Assistant to Director of Special Education

Administrative Assistant to the Director of Special Education

Watson Chapel School District Watson Chapel High School
- Pine Bluff, Arkansas Open in Google Maps

Starting Date: To Be Determined

Watson Chapel School District

Administrative Assistant to the Director of Special Education

Department:District

Job Status:Full Time

FLSA Status:Non-Exempt

Reports To:Director of Special Education

Grade/Level:Classified

Amount of

Travel Required:

Varies

Job Type:Regular

Positions Supervised:None

Work Schedule: July 1 st
-June 30th

240 day contract

POSITION SUMMARY

This position exists to assist the Director of Special Education in the operation of the Special Education Department by providing the highest level of professional administrative support. This position must perform duties in an accurate, professional, confidential, efficient and timely manner. This position carries the authority to communicate with school districts, internal departments, principals, teachers, support staff, paraprofessionals, local and state agencies as directed by the Director of Special Education.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Enters all data for special education students in the Special Ed Module and in APSCN PLUS.
• Responsible for the reporting of Cycle 2, 4 and 7 State Reports for Special Education.
• District contact person for students that are placed in Residential Placement settings.
• ARMAC Coordinator for the District.
• Collects information from physician's for Medicaid Billing. Collaborates with district Medicaid billing specialist for accurate billing and record keeping.
• Orders supplies and manges department inventory
• Coordinates with contracted related service providers for scheduling of services.
• Assists Director of Special Education in preparing for State Monitoring.
• Coordinates transportation needs for special needs students with the Director of Transportation.
• Maintains an Assessment Accommodation Ledger with the accommodations for State-Wide Testing for special education students. Sends the information to the Counselors.
• Submits records to a transferring school when a special educaiton students withdraws from WC.
• Types all purchase orders for the special education department
• Maintains all special education records in file cabinets, makes new folders for records
• Assists in uploading students due process paperwork in EUNA (Spedtrack)
• Other secretarial duties as assigned by the Director of Special Education.

POSITION QUALIFICATIONS

Competency Statement(s)

Accountability
- Ability to accept responsibility and account for his/her actions.

Accuracy
- Ability to perform work accurately and thoroughly.

Active Listening
- Ability to actively attend to, convey, and understand the comments and questions of others.

Client Oriented
- Ability to take care of the clients' needs while following district procedures.

Communication, Oral
- Ability to communicate effectively with others using the spoken word.

Communication, Written
- Ability to communicate in writing clearly and concisely.

Conflict Resolution
- Ability to deal with others in an antagonistic situation.

Decision Making
- Ability to make critical decisions while following district procedures.

Detail Oriented
- Ability to pay attention to the minute details of a project or task.

Diversity Oriented
- Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

Empathetic
- Ability to appreciate and be sensitive to the feelings of others.

Ethical
- Ability to demonstrate conduct conforming to a set of values and accepted standards.

Friendly
- Ability to exhibit a cheerful demeanor toward others.

Goal Oriented
- Ability to focus on a goal and obtain a pre-determined result.

Honesty / Integrity
- Ability to be truthful and be seen as credible in the workplace.

Interpersonal
- Ability to get along well with a variety of personalities and individuals.

Judgment
- The ability to formulate a sound decision using the available information.

Organized
- Possessing the trait of being organized or following a systematic method of performing a task.

Patience
- Ability to act calmly under stress and strain, and of not being hasty or impetuous.

Regular attendance
- Exhibiting…