Expense Analyst

RESPONSIBILITIES Expense Oversight – Brex

• Maintain accurate, up-to-date records of all company expenses across Brex and other platforms.
• Ensure spending properly categorized and adheres to company expense policies.
• Proactively identify opportunities to reduce costs and improve operational efficiency.
• Review employee expense requests submitted in Brex, ensure compliance with policies and internal controls.
• Monitor card usage, flag anomalies, and follow up on missing receipts or documentation.

• Review reimbursement requests submitted via Brex, confirm alignment with policy requirements.
• Implement controls to prevent errors, duplicate submissions, or non-compliant claims.
• Process all approved reimbursements through payroll accurately and on schedule across all subsidiaries.
• Reconcile reimbursement transactions and confirm inclusion in the correct payroll cycle.
• Maintain complete documentation for all processed reimbursements.

• Track client-billable expenses with precision, ensuring receipts, invoices, and supporting documentation are complete.
• Verify billable amounts align with approved budgets and contractual commitments.
• Communicate clearly and proactively with Project Managers and Client Services on expense details, justifications, and discrepancies.
• Track, categorize, and document all reimbursable expenses destined for client invoicing.
• Coordinate with project and finance teams to ensure correct and complete billing.
• Validate that all billable expenses are accurately reported and backed by supporting documentation.

• Prepare regular expense reports (monthly, quarterly, and annual) covering key expense categories.
• Analyze spending trends and variances to provide actionable insights that guide management decisions.
• Monitor spending trends and identify discrepancies vs. budget; elevate as needed.
• Ensure accurate allocation of all expenses in financial statements.
• Provide ad-hoc expense analyses as requested by leadership.

• Proficiency in English.
• 2+ years of experience in expense management or a similar role.
• Solid understanding of expense policies, internal controls, and reconciliation processes.
• Proficiency in Excel or Google Sheets for data analysis and reporting.

• Strong communication skills for cross-functional collaboration with Project Managers and Client Services.
• Experience working in a multi-entity or multi-currency environment.
• Exposure to AI-based tools for automation.
• Bachelor’s degree in Accounting or Finance.

Apply Digital is committed to building a culture where differences are celebrated and everyone feels welcome. We value equal opportunity and nurture an inclusive workplace where our individual differences are recognized and valued.

For more information, visit the Diversity, Equity, and Inclusion (DEI) section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by emailing us at