Human Resources Analyst III

Posting number: 11988

Department: Human Resources

Job classification: HUMAN RESOURCES ANALYST III

Posting type: Open

Categories: Human Resources

The position carries out a variety of duties and functions relating to the onboarding process and lifecycle of both City and Police employees. The Human Resources Analyst III provides efficient, accurate, and consistent support as part of the HR Team. Work is performed by established policies and procedures and involves exercise of independent judgement.

• Work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force.
• Work regularly requires speaking or hearing and using hands; frequently requires sitting, reaching with hands and arms and repetitive motions; occasionally requires standing, walking, climbing, or balancing, kneeling, or crawling and pushing or pulling.
• Work has standard vision requirements.
• Vocal communication is required for conveying detailed or important instructions to others accurately, loudly or quickly.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machinery and observing general surroundings and activities.
• Worker is regularly in moderately noisy environment.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements below represent knowledge, skill, and/or ability. Reasonable accommodations may be made to enable an individual with a disability to perform essential functions.

• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Maintains contact with candidates regarding their status.
• Participates in interview panels as assigned.
• Schedules and conducts pre-employment process for selected candidates, which includes drafting conditional offer letters, explaining city policies and forms to candidates, processing backgrounds, contacting references, verifying application information, and scheduling drug and other required examinations.
• Manages the pre-employment and onboarding process for all candidates.
• Manages the off-boarding process
• Manages the scheduling of all pre-employment testing for the City. Which includes:
  Physical, Drug, Background, Fingerprinting, References, and Education.
• Confirms candidate hiring eligibility with the Local Government Employees Retirement System (LGERS).
• Coordinates and conducts new hire orientations and explains City policies, ensures completion of all paperwork, and digital filing of all Federal, State, and City-mandated forms.
• Processes and updates all personnel actions such as: new hires, status changes, transfers, reclassifications, terminations/resignations, and special assignments into the HR System(s).
• Updates and maintains accurate payroll information for HR record purposes.
• Calculates pay adjustments and coordinates with Finance/Payroll to ensure actions are correctly processed.
• Provides information and general assistance to city staff and the public regarding human resources policies, procedures and processes, and answers questions as needed.
• Provides information regarding recruitments, staffing, personnel actions, employee records, seniority, workers' compensation, safety and liability, employee benefits and other related matters.
• Assists in coordinating annual HR events, such as:
  Open Enrollment, Biometrics, Wellness Events, Service Recognitions, Employee Events, etc.
• Responds to verbal and written requests for verifications of employment, and inquiries from the public and other employees in a timely manner.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Organizes, maintains, and updates personnel files, and adheres to rules and regulations regarding the confidentiality of personnel information.
• Processes and maintains accurate reporting of Education Reimbursement for City employees, which includes calculating the amount of reimbursement owed to employees upon completion of a…