AR​/AP Specialist

Responsibilities

• Direct all credit and collection activities of a designated part of the credit organization in accordance with established policies, practices and procedures to achieve maximum sales, sound receivables and timely cash conversion.
• Negotiate with past‑due accounts to arrange payment.
• Assist in the completion of the accounts payable function accurately and in a timely manner.
• Apply the company’s credit and collection policies to the credit requirements of a designated number of customer accounts within specified dollar limits.
• Contact delinquent accounts to arrange payment.
• Consult immediate superior for advice on particularly complex problems and cases requiring policy decisions.
• Handle non‑routine credit inquiries and correspondence.
• Plan and maintain systematic follow‑up and collections of assigned receivables.
• Check monthly balances of customers and take appropriate steps to prevent past‑due accounts when balances exceed safe limits.
• Follow aging accounts closely and determine action to be taken on delinquent accounts.
• Consult with superior, sales personnel or other stakeholders on complex collection situations requiring unusual action.
• Obtain approval from immediate superior on acceptance of notes, compromise settlements, partial payments, time extensions and on writing off uncollectible accounts.
• Take appropriate action on collection irregularities such as payment discrepancies, adjustments (e.g., shipment errors) and handle customer complaints and inquiries for assigned accounts.
• Conduct verbal and written collections for outstanding accounts receivable, including all reconciliation efforts.
• Order approval for assigned accounts.
• Maintain customer information.
• Process credit card payments.
• Maintain cash receipt files.
• Prepare and distribute daily bank reports.
• Recommend bad debt write‑offs to the AP/AR Manager for approval.
• Provide backup for the AP/AR Manager for monthly reports, weekly and KPI boards.
• Review invoices for appropriate documentation and approval prior to payment.
• Respond to vendor inquiries.
• Voucher invoices for payment.
• Reconcile vendor statements, research and correct discrepancies.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Match invoices to purchase orders and obtain all required signatures before vouchering for payment in accordance with the company’s DOA.
• Research and solve invoice problems.
• Prepare accounts payable checks, send check runs to bank and run check registers.
• Maintain accounts payable files.
• Perform day‑to‑day processing of accounts payable transactions.
• Prepare and transmit all required wire transfer transactions.
• Maintain the invoice log and work with department managers to resolve open issues on the log.
• Other duties as assigned.

• Experience:
  
  Minimum of 2 years of experience or equivalent combination of education and experience in Accounting, Finance or a related field.
• Knowledge:
  Basic accounting principles, GAAP and proper collection procedures applicable to daily collection activities such as collection calls, letters and cross‑department collaboration.
• Skills/Abilities:
  Excellent written and oral communication skills; basic proficiency with Microsoft Office products; strong attention to detail and accuracy; ability to work effectively cross‑functionally.
• Education:
  
  High school diploma or equivalent.
• Preferred experience:
  
  3+ years in AP/AR.
• Preferred knowledge:
  Understanding of the reconciliation process, customer account management and full‑cycle accounting.
• Preferred skills/abilities:
  Advanced Microsoft Excel skills; experience with an ERP system; strong problem‑solving and discrepancy resolution skills; effective communication with vendors, customers and internal stakeholders.
• Preferred education:
  
  Associate’s Degree in Accounting or Finance.

Crane Pumps & Systems will only employ individuals who are legally authorized to work in the United States. This position does not provide sponsorship. Individuals with temporary visas (E, F‑1 with OPT or CPT, H‑1, H‑2, L‑1, B, J or TN) or those requiring sponsorship now or in the future are not eligible for hire at this time.

Beyond an associate’s base compensation, the company offers a comprehensive package of cash and non‑cash benefits, including health and wellness incentives, retirement savings assistance, paid time off, paid holidays, tuition reimbursement and performance‑based bonus programs for certain positions.

Crane Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, sexual orientation, national origin, disability or veteran status.