AR​/AP Specialist

Basic Function

To direct all credit and collection activities of a designated part of the credit organization in accordance with established policies, practices, and procedures to achieve maximum sales, sound receivables, and timely cash conversion. Responsible for negotiating with past‑due accounts and assisting the A/P function accurately and efficiently.

• Apply credit and collection policies to designated customer accounts within stipulated dollar limits.
• Contact delinquent accounts to arrange payment.
• Consult the immediate superior on complex cases and policy decisions.
• Handle non‑routine credit inquiries and correspondence.
• Plan and maintain systematic follow‑up and collections for assigned receivables.
• Check monthly customer balances and take prevention steps when limits are exceeded.
• Monitor aging of accounts and determine appropriate action for delinquent accounts.
• Obtain approval from the superior for notes, compromise settlements, partial payments, time extensions, and write‑offs of uncollectible accounts.
• Address collection irregularities such as payment discrepancies and adjustments.
• Conduct verbal and written collections, including reconciliation efforts.
• Approve orders for assigned accounts.
• Process credit card payments.
• Maintain customer information and cash receipt files.
• Prepare and distribute daily bank reports.
• Recommend bad‑debt write‑offs to the AP/AR Manager.
• Serve as backup for the AP/AR Manager for monthly reports, weekly reports, and KPI boards.
• Other duties as assigned.
• Review invoices for documentation and approval prior to payment.
• Respond to vendor inquiries.
• Voucher invoices for payment.
• Reconcile vendor statements, research, and correct discrepancies.
• Maintain files and documentation in compliance with company policy and GAAP.
• Match invoices to purchase orders and obtain all required signatures.
• Research and solve invoice problems.
• Prepare accounts payable checks, run check registers, and send checks to bank.
• Maintain accounts payable files and day‑to‑day transaction processing.
• Prepare and transmit wire transfer transactions as needed.
• Maintain the Invoice Log and resolve open issues with department managers.

• At least 2 years of experience or an equivalent combination of education and experience in Accounting, Finance, or a related field.
• Basic accounting principles, GAAP, and familiarity with collection procedures.
• Excellent written and oral communication skills.
• Basic proficiency with Microsoft Office products.
• Strong attention to detail and accuracy.
• Ability to work effectively cross‑functionally.
• High school diploma or equivalent.

• 3+ years of experience in AP/AR.
• Understanding of reconciliation, customer account management, and full‑cycle accounting.
• Advanced Microsoft Excel skills.
• Experience with an ERP system.
• Strong problem‑solving and discrepancy‑resolution skills.
• Excellent communication skills with vendors, customers, and internal stakeholders.
• Associate's degree in Accounting or Finance.

Crane Pumps & Systems will only employ individuals who are legally authorized to work in the United States. This position does not offer sponsorship for work authorization. Only those with current U.S. legal status, such as citizen or green card holders, are eligible.

Crane Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, sexual orientation, general identity, national origin, disability, or veteran status.