Administrative Coordinator

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department Budget & Accounting UW Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the Division of Institutional Planning & Operations (IP&O). Reporting to the IP&O Payroll Manager, the Administrative Coordinator will be responsible for the data integrity of all employee records in the Division of Institutional Planning and Operations' (IP&O) workforce management system.

Among the key duties of this position are the following:

* This position will directly support all university departments utilizing the IP&O workforce management system platform.

* Responsible for periodic reconciliation of employee records, absence balances and timekeeping/payroll records.

* Responsible for creating and delivering customized training programs and reference guides as well as recommending internal business processes for the IP&O Payroll Unit.

* Will be expected to assist with weekly payroll processing and auditing.

* Expected to promulgate a work environment conducive to customer service and positive interactions among university staff system-wide.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary  Mid Range Salary  Maximum Salary  Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

* Medical, prescription drug, and dental coverage

* Paid vacation, holidays, and various leave programs

* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options

* Employee and dependent educational benefits (when applicable)

* Life insurance coverage

* Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Union Description URA-AFT Administrative Payroll Designation People Soft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in accounting, finance, business administration or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of standard payroll business principles and practices.

* A minimum of two years' experience in planning and organizing, integrating information, making decisions and attaining results.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Ability to work with a diverse group of people, strong organizational skills, demonstrated ability to work with on a team, strong attention to detail, and a sense of urgency.

* Excellent communication skills, computer literacy, and ability to manage multiple tasks in a professional manner.

* Strong ability and desire to learn new information systems and help operations utilize them to improve efficiency.

Preferred Qualifications

* Experience with Kronos workforce management products and university experience is preferred.

* Demonstrated understanding…