Temporary Administrative Assistant - Sustainability Program
Job in
Piscataway, Middlesex County, New Jersey, 08854, USA
Listed on 2026-06-02
Listing for:
IEEE
Seasonal/Temporary
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Data Entry -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
-based Administrative Assistant (AA) serves as the primary administrative anchor for IEEE Smart Village's global operations. This role manages contracts, compliance, financial documentation, supplier onboarding, governance support, and enterprise systems to ensure that ISV's global programs operate with accuracy, transparency, and full adherence to IEEE policies and the ISV Constitution, Bylaws, and Operations Manual.
Working closely with the Senior Program Manager, ISV ExCom, IEEE Philanthropy, and global volunteer leadership, the AA supports a wide range of operational, financial, and governance workflows. Key responsibilities include administering Project Support Agreements (PSAs) through Parley Pro/IEEE CMS; managing Docu Sign workflows; overseeing annual Conflict of Interest compliance; maintaining insurance and vendor documentation; processing invoices and ETPRs; supporting Next Gen, Concur, and Bravo transactions;
preparing governance minutes; maintaining enterprise databases; and supporting internal audits and donor reporting.
This position is based in the IEEE Piscataway, New Jersey office and may require occasional domestic or international travel. Some flexibility in work hours is expected to support global governance meetings.
Required Experience & Skills
* Demonstrated experience in administrative support, operations, compliance, or financial processing
* Strong proficiency with Google Workspace and Microsoft Office Suite
* Experience with enterprise systems such as contract management tools, financial processing platforms, or workflow systems
* Excellent organizational skills with strong attention to detail
* Ability to manage multiple tasks, deadlines, and documentation workflows
* Strong written communication skills, including meeting minutes and formal documentation
* Ability to work collaboratively with global teams across time zones
Preferred Experience
* Familiarity with Parley Pro, Docu Sign, Next Gen, Concur, Bravo, ETPR, or similar enterprise systems
* Experience supporting governance bodies, committees, or nonprofit operations
* Experience with Smartsheet, Adobe Acrobat Pro, or grant management tools
* Prior experience in a global or volunteer‑driven organization
Other Requirements
* Position based in Piscataway, NJ
* Flexibility to attend occasional virtual meetings outside standard U.S. business hours
Salary Range:
* $28-$32/hr
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