Administrative Coordinator

Administrative Coordinator

Recruitment/Posting Title
- Administrative Coordinator

Job Category - URA-AFT Administrative

Department - OIT
- Enterprise Infrastructure

Overview
- Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary
- Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Office of Information Technology. This position will report to the Business Manager. Among the key duties of this position are the following:
Implements internal office procedures and administrative guidelines to ensure that operational and administrative systems are maintained in an efficient manner consistent with university and departmental policies, and in alignment with the mission, vision, role, and goals of the university and the Office of Information Technology. Ensures the smooth day-to-day functioning of the office by managing a variety of tasks including purchasing of office supplies, processing contract renewals under direction of others, meeting scheduling, expense report preparation, data entry, absence recording, evaluation tracking, and general office administration.

Provides executive level support and assists with department-wide event planning, ensuring that all events are well organized and effectively supported. Ensures gathering data from multiple sources and groups within the division to support the preparation of reports and presentations for departmental leadership. Demonstrates a working knowledge of university policies and procedures.

FLSA
- Nonexempt

Grade - 04

Salary Details

Minimum Salary -

Mid Range Salary -

Maximum Salary -

Offer Information
- The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
- Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status
- Full Time

Working Hours

Standard Hours - 37.50

Daily Work Shift

Work Arrangement
- Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the Flex Work@RU Application System.

Union Description - URA-AFT Administrative

Payroll Designation
- People Soft

Seniority Unit

Terms of Appointment
- Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience
- Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. A minimum of two years relevant experience working in an administrative environment.

Certifications/Licenses

Required Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills. Strong attention to detail and the ability to manage multiple priorities are essential for success in this role. Experience with desktop productivity tools such as MS Word, Excel, and PowerPoint. Familiarity with virtual meeting collaboration tools such as Zoom, Webex, Teams.

Preferred Qualifications
- Knowledge of Cornerstone applications (Sci Quest, Orcacle Financial Manager, Tableau, Concur) Smartsheets, and Sharepoint are preferred.…