Tech Comm Prog Specialist; E

Tech Comm Prog Specialist

Job Summary In this role, the incumbent establishes a strong liaison with all levels of staff and volunteers within the Technical Community to which assigned (Robotics and Automation Society), on all matters related to the operations of the Educational Activities Board and other Boards and Committees as assigned. It will be the role of the incumbent to evaluate how all areas of Conference and other Boards and Committees, as assigned, operations and their administration affect the experience of Volunteers, members and customers.

They must have a clear understanding of the operations required to manage the Conference and other areas and the activities they engage in. The incumbent is the subject matter expert on IEEE and Robotics and Automation Society policy documents pertaining to Educational Activities and other Committees/Board as assigned and will advise and provide direction on matters that arise within the volunteer structure pertaining to policy interpretation.

This level of feedback will provide volunteers with the ability to manage and interact properly in their respective units in a productive and efficient manner. They are also responsible for Educational Activities Board and other policy documentation pertaining to the areas and will ensure it properly represents the intended goals of the Boards and Committees. They will ensure that policy documentation pertaining to the areas is complete and clearly written, thus providing volunteers with the knowledge and direct access to the information needed on how to govern and properly administer the areas under their responsibility.

The incumbent will develop and implement an assessment plan of area performance and identify the drivers of high performing areas. They collaborates with other organizational units, team members and volunteers on areas that have direct impact on effectiveness. They will develop recommendations for Educational Activities and other areas to follow that include tools and best practices to be implemented. The incumbent delivers a communication plan that effectively explains the value of recommendations.

The outcome of this effort will have a positive impact on the robustness of the Educational Activities experience by the members it supports. This position will be expected at times to manage larger project initiatives that require his/her expertise of the structure and operations and working relationships with other Organizational Units. He/she ensures that the TAB goals are understood and represented in the decision process of the project development phase.

The role reports to the Society Executive Director and does not manager any direct reports. The incumbent works under minimal guidance and is expected to make quick, intellectually sound decisions to resolve a wide variety of issues, requests and challenges that will vary in complexity. IEEE and TAB policy documents will often be a main source of reference for inquiries and issues that arise.

The incumbent will also have up to $5,000 in expenditure approval. He or she will approve expenditures within the materials and services budgets that support the Boards and Committees assigned.

Key Responsibilities Educational Activities Board and other Boards / Committees Administrative Operations & Governance 50% Handle meetings, agenda, minutes, and action items for Conference Activities Board and other Boards/Committees as assigned. Provides Society Executive Director, President and Vice President high level administrative support. oversees Conference and Meeting Program to include review and cataloging of MOU's and contracts, meeting specifications, committee conference calls, and webinar coordination.

Monitors Finance & Budget of assigned projects reporting out to Executive Director. Provide and update budget worksheets for all of the RAS Department heads, consolidate the budgets into one file for RAS Board review. Liases with Corporate and Business management within the IEEE OU's for contracts and legal issues, risk (OFAC), Sister Societies, TA Management and other IEEE Councils as assigned by Executive Director.

Program Management 30% Works with MCE to organize, schedule and provide the needed tools for RAS meetings at ICRA, CASE and IROS. Coordinates Awards and Grants Programs/Processing Manages Awards program and process at ICRA, CASE and IROS. Documentation and Communications: 20% Continuously improves the quality and information included in IEEE governance…