Accounting Clerk

Join the City of Pismo Beach as an Accounting Clerk and make a meaningful impact in your community! Nestled along six miles of stunning Pacific coastline, Pismo Beach offers an exceptional quality of life, a stable fiscal environment, and a well-run City. This role in the Administrative Services Department focuses on utility billing, business licenses, hotel tax administration, and accounts receivable, ensuring smooth financial operations for the city.

Under general supervision, performs a variety of routine to complex technical and administrative accounting support duties in the preparation, maintenance, and processing of accounting records and transactions. Processes accounts payable, accounts receivable, utility billing, and/or business licensing, in addition to balancing and maintaining manual and computerized accounting and financial records.

Examples Of Essential Job Functions Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Accepts and processes payments at the front counter, over the phone, and by mail, in cash, by check, or by credit card; makes change as necessary and maintains cash drawer as appropriate; processes automatic customer account debits through electronic bank transfers; balances payments and posts transactions in the accounting system daily.
• Performs a variety of routine to complex administrative and technical accounting support duties related to accounts payable, receivable, business licensing, purchase order processing, and/or department-specific technical accounting duties, including posting, balancing, adjusting, and maintaining manual and computerized accounting and financial records according to established policies and procedures.
• Processes payments in batches and logs batch reports as appropriate; processes warrant writing on a weekly basis; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; may prepare manual checks; prepares payments for mailing and files copies with backup.
• Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately.
• Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned.
• Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.
• Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems.
• May initiate a variety of work orders for other personnel in the department to which assigned.
• Assists with year-end closing process.
• Assists supervisor with special projects as required.
• Performs other duties as assigned.

• Answers and responds to daily emails for stop or start service requests; handles phone calls and walk ins; sends out meter reads to City water operators.
• Processes the start and stop service requests and generates final bills for services; issues refunds to closed accounts with remaining balances; processes adjustments for leak, late fee waivers and return payments; processes meter change outs and establishes new accounts with new meter.
• Prepares monthly utility billing; uploads and downloads meter reads from website; reviews reports for high, low, zero, or negative consumption and creates spreadsheet tracking data and re-read requirements; generates statements to upload to website and run ACH and online recurring payments.
• Processes delinquent statements, shutoff notices, five door notices, closed delinquent and lockouts; performs administrative…