College Payroll Technician

Please see Special Instructions for more details.

NOTE: New employees will be placed at the first step which is $57,828.00 per year, second step $60,756.00 per year or third step at $63,828.00 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $70,440.00 per year is reached on the salary schedule.

Yearly: $57,828.00 (Step
1) – $70,440.00 (step
5)

Position Title:

College Payroll Technician

Special Instructions to Applicants:
New employees will be placed at the first step which is $57,828.00 per year, second step $60,756.00 per year or third step at $63,828.00 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $70,440.00 per year is reached on the salary schedule.

This role is part of an effort to strengthen social justice within community colleges, focusing on equity, diversity, and inclusion for students from historically underserved backgrounds.

Recruitment Type:
Open (Internal and External applicants)

Posting Number: 0002302
# of Openings: 1
Range: 53
Salary Yearly: $57,828.00 – $70,440.00
Position Status:
Permanent
Overtime Status:
Non-Exempt (eligible)
Position:
Full-Time
# of Hours Scheduled Per Week: 40
Shift Differential %: N/A
# of Months: 12
Non-work Periods: N/A

Department: L1002-Business Services Office

To perform complex clerical duties related to the review of time cards and preparation of payroll for completion of monthly and variable payroll, using journey-level skills for this clerical series.

Duties may include, but are not limited to, the following:

• Audit student, hourly, classified, management and faculty time cards with correct totals and GL number and forward to the District or higher-level payroll personnel.
• Prepare absence reports for regular classified and academic personnel.
• Monitor leave balances and prepare paperwork for wage deduction due to over-use of leave hours.
• Answer inquiries regarding payroll preparation and discrepancies.
• Prepare, modify and audit variable teaching spreadsheets and submit to District Payroll personnel; answer queries about and resolve related problems.
• Create monthly absence spreadsheet for part‑time faculty and submit to District Payroll for input.
• Compile and send a variety of payroll reports to the District or higher‑level payroll personnel.
• Maintain the payroll tracking system, monitoring time worked by part‑time hourly classified employees to ensure appropriate hours‑worked limits are adhered to; contact managers regarding problems and potential solutions.
• Inform higher‑level payroll personnel of missing absence reports, employees on sick leave, extended sick leave or jury duty.
• Submit substitute information regarding hours worked and rate.
• Download, calculate, audit time sheets and create spreadsheet reports for faculty payroll; submit completed reports to District Payroll for payment.
• Verify hours on time cards, faculty contact hours and extended totals and forward time cards to the District Payroll Office for input.
• Perform journal entries if incorrect codes are assigned for student or variable payroll.
• Calculate over payments and compose correspondence to employees.
• Explain policies, procedures, laws and regulations related to payroll operations to District personnel.
• Sort and distribute daily payroll mail.
• Identify and analyze potential payroll problems, contact employees and supervisors, document problem area and recommend corrective action.
• Distribute payroll warrants and other documents; process payroll emergency check requests as needed; complete form, create required memos and forward to District Payroll Office.
• Audit and recommend changes to payroll documents submitted by the College Human Resources Assistants, District Payroll and division offices relative to furloughs,…