Administrative Assistant

Job Description:

• The Administrative Assistant provides high-level administrative and operational support to the Director of Operations and the manufacturing leadership team.
• This role ensures efficient day-to-day operations by managing communications, coordinating schedules, supporting departmental processes, and assisting with site-wide activities.
• The ideal candidate thrives in a fast-paced plant environment, demonstrates strong organizational skills, and maintains a high degree of professionalism, confidentiality, safety awareness, and initiative.

• Execute administrative support tasks with minimal supervision, following established policies and procedures.
• Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency.
• Manage the Site Director's calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness.
• Organize and support meetings including preparing agendas, taking accurate minutes, and proactively tracking action items.
• Coordinate business travel arrangements and process travel expenses for site leadership and designated team members.
• Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping.
• Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance).

• Research, compile, and prepare reports, presentations, charts, and other documentation as needed.
• Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices.
• Assist in managing department purchasing requests, vendor coordination, and cost tracking.
• Coordinate site tours, audits, and leadership visits; ensure required materials and safety protocols are in place.

• Plan and support internal/external business-critical events (e.g., town halls, kaizen/5S events, customer tours, trainings).
• Coordinate itineraries, logistics, accommodations, registrations, catering, and onsite materials for events and visiting personnel.
• Support employee engagement initiatives, volunteer activities, recognition programs, and site communications.

• Assist with receiving and shipping coordination to manage incoming and outgoing mail and packages.
• Maintain office supplies inventory; oversee service requests for office equipment and meeting spaces.
• Collaborate with Human Resources on onboarding (badges, workstation readiness, orientation schedules) and other people-related initiatives as needed.

• 3 - 5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Experience with badge creation/access management systems.
• Excellent written and verbal communication skills and strong interpersonal abilities.
• Ability to multitask effectively while maintaining attention to detail.
• Self-starter with exceptional organizational and time-management skills.
• Demonstrated discretion, confidentiality, and professionalism.
• Ability to stand for extended periods as needed.
• Ability to lift up to 50 pounds occasionally (e.g., event setup, packages).

• Experience in a manufacturing, operations, or industrial environment.
• Familiarity with procurement systems (e.g., Ariba, SAP).
• Experience supporting cross-functional leadership teams.
• Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen).
• Experience with expense and travel platforms (e.g., Concur).

• Associate degree in a related field or equivalent professional experience.

• 100% Onsite

We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more. If you take pride in your work and are committed to personal and professional success, let's talk. Please visit  to learn more.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.