Administrative Specialist

Pittsburg State University is accepting applications for an Administrative Specialist for the department of Health, Human Performance, & Recreation that provides support to the department and the department chairperson.

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office
• Maintain HHPR operating budgets and multiple departmental accounts and assist the Chair with planning and allocation of budgeted funds.

• Provide, plan, organize, direct, oversee, and coordinate administrative and support activities for the HHPR department, including events and activities in collaboration with faculty, staff, and College of Education offices.
• Monitor daily office operations and ensure proper procedures are followed in accordance with university and departmental guidelines.
• Collect, organize, compose, and route correspondence; answer phones, respond to email, forward messages, and schedule and confirm appointments.
• Attend HHPR meetings; maintain records of pertinent and procedural information; provide follow‑up and assist with implementation of new or revised policies, procedures, or guidelines.
• Oversee semester course scheduling and classroom coordination; arrange travel and facilitate reimbursement of travel‑related expenses.
• Maintain departmental filing systems and utilize word processing, database, spreadsheet, One Drive, and SharePoint systems while ensuring confidentiality of all records.
• Provide information and respond to direct inquiries from students, faculty, and the public as appropriate.
• Process electronic appointments and administrative paperwork for faculty, graduate assistants, and student employees.
• Oversee office inventory; order and maintain appropriate levels of professional, instructional, and office supplies.
• Submit and monitor maintenance requests for offices, classrooms, equipment, and technology.

• Submit reports, presentations, and projects for the department, including reports and projects required by external governing bodies.
• Analyze, compile, and organize data in order to produce reports and presentations.
• Assist with the completion of departmental reports and scholarship processes.

• Serve as a representative for HHPR with other academic and administrative departments; communicate departmental procedures, priorities, and operational needs.
• Assist with coordination and management of departmental and collaborative events.

• Hire, train, schedule, and supervise student employees, including student office staff and activity/laboratory student employees.
• Perform required supervisory and line manager functions, including monitoring performance and completing payroll‑related processes.

• High school diploma
• Two years of experience in an office or administrative setting

• Bachelor's Degree in Accounting, Finance, or related field
• Four years of experience in an administrative setting

Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule:

Full Time – Monday through Friday, 8:00 am – 4:30 pm.

Salary Range: $16.11 Per Hour, Commensurate with Experience

• Resume
• Names and Contact Details for Three (3) Professional References
• Consolidate documents into a maximum of 2 to upload.

Position is open until filled.

Visa Sponsorship is not available for this position.

Search Committee Chair:
Dr. Laura Miller, lcovert

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affi­…