Administrative Associate

Pittsburg State University is accepting applications for an Administrative Associate in the College of Education. The primary purpose of the Administrative Associate is to perform administrative tasks to support the mission, strategic goals and objectives of the College of Education in support of the College of Education Teacher Education office and KSDE ECM and TASN – Coordination and Retention contracts.

Administrative Support – 30%

• Greet visitors when they enter the office and handle their inquiries or direct them to the appropriate person according to their needs.
• Answer a multi-line telephone system and transfer calls to appropriate individuals.
• Prepare and ship meeting and training materials.
• Prepare and process staff travel expenses.
• Respond to emails, forward messages, schedule, and confirm appointments.
• Maintain filing systems and utilize word processing, database, and spreadsheet skills.
• Maintain confidentiality of records stored in departmental office.
• Maintain appropriate supply inventory for the office.
• Train and support student employees.

Teacher Ed Program Coordination – 20%

• Maintain accurate teacher education records for all students from application process through program completion.
• Maintain mailing lists and provide feedback to all students applying for admission to teacher education.
• Serve as a representative for the department and a liaison for the program with other academic and administrative departments as well as students.
• Attend appropriate meetings, record minutes for Office of Teacher Education committees, provide follow-up correspondence to appropriate parties regarding said meetings.

Event Coordination – 20%

• Assist with management of events for the TASN/ECM contracts.
• Schedule meetings and organize events for the Office of Teacher Education.

Financial Transactions and Budgets – 20%

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.
• Compile and organize data to produce reports and presentations.

Other Duties – 10%

• Perform other duties as assigned in support of the College of Education and the ECM/TASN contracts.

Required Education and Experience – Time of Hire

• High school diploma or equivalent.
• One year of experience in an office or administrative setting.

Preferred Education And Experience

• Experience using MS Office software.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time, Monday – Friday, 8:00 AM – 4:30 PM

Salary: Grade 4, salary commensurate with experience

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.