Executive Assistant

Pittsburg State University is accepting applications for an Executive Assistant in the Department of General Counsel & Institutional Compliance. This role serves as Records Custodian and provides administrative support while ensuring compliance with Kansas Open Records Act and related laws.

• Acts as liaison between the public and the organization for record access
• Processes and responds to public records requests in compliance with state law
• Reviews, redacts, and prepares documents for release while ensuring confidentiality and legal compliance
• Maintains and organizes physical and electronic records systems
• Tracks request deadlines and ensures timely response
• Establishes points of contact with key university departments to collect responsive documents
• Collaborates with university records holders to estimate any fees associated with compiling the records; invoices external requestor for the fee
• Assists with the development of records management, repository, and retention best practices for the university

• Assists General Counsel and Institutional Compliance with document, policy, and training preparation and management
• Provides general administrative support (scheduling, data entry, litigation-hold tracking, contract tracking, etc.)
• Drafts and sends official correspondence related to legal matters
• Assists with General Counsel and Institutional Compliance committee preparation and management
• Organizes and maintains confidential files, both physical and electronic
• Supports and coordinates audits, compliance reviews, and internal investigations as needed
• Assists with General Counsel and Institutional Compliance website revisions and training coordination
• Assists with Policy Library revisions, archives, and required policy review requirements
• Implements and refines procedures and workflows to enhance office efficiencies
• Ensures confidentiality and data security standards are upheld

• Other duties as assigned, including but not limited to assistance with the Office of the President and the President’s Division

• Associate’s degree in legal studies, public administration, business, or related field
• Two or more years of experience in records management, legal administration, or public institution administrative work
• Strong attention to detail
• Proficient in Microsoft Office

• Bachelor’s degree in legal studies, public administration, business, or related field
• Knowledge of public records laws

Screening Services (Background Checks):
Employment is contingent on a satisfactory criminal background and sex offender check.

Salary Range: $22.50 - $23.00 hourly

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule:

Full Time, Monday – Friday, 8:00 AM – 4:30 PM

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References
• Transcript
• Consolidate into two documents to upload

Open Until Filled with a first consideration date of July 15 2026.

Search Committee Chair:
Cindy Johnson, cynthia.johnson

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.