Financial Operations Specialist Job Pittsburg area,Kansas USA,Administrative/Clerical

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Crossland College of Technology that is responsible for processing financial transactions, accounting, and administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include, but are not limited to, Automotive Technology, Construction, Engineering Technology, Graphic Communication, Technology & Workforce Learning, and the Dean’s Office.

Duties

And Responsibilities Financial Transactions and Accounting – 50%

Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility
Prepares and maintains various records for a variety of separate accounts within the area of responsibility
Prepares monthly and quarterly budget reports
Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations
Monitors and reconciles 60-70 different procurement card accounts
Sorts all invoices and gets proper approval to be paid from various accounts
Processes travel for all staff and students within the area of responsibility
Tracks all income and expenditures and ensures deposits are made according to PSU policy
Processes customer payments and reconciles transactions for two-year automotive service center
Works with CCOT centers and managers to process contracts for non-PSU employees
Processes A/P invoicing for the use of CCOT vehicle fleet
Monitors and tracks scholarship expenditures

Administrative Support – 35%

Acts as direct contact for the Business Center within the Crossland College of Technology
Acts as the point of contact for Automotive Service Center customers
Collects, organizes, and composes correspondence; answers phone, responds to email, forwards messages, and schedules and confirms appointments
Maintains confidentiality of records
Assists CCOT students with purchasing items required for senior projects
Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
Knows and understands functions of the office and general policies and guidelines of the university

Supervision – 10%

Hires, trains, and supervises the work of student assistants in the CCOT Business Center and performs other required line manager duties
Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace

Other – 5%

Serves on committees as directed
Performs any other related duties as required or assigned

Education And Experience Required

Education and Experience - Time of Hire

High school diploma or equivalent
Three years' experience in an office or administrative setting

Preferred Education And Experience

Bachelor's Degree

Screening Services (Background Checks)

Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.

Salary Range: $17.66 hourly, Commensurate with Experience

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule:

Full Time, Monday – Friday, occasional weekends as needed, 8:00 AM – 4:30 PM, occasional evenings as needed

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.

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