Financial Operations Specialist (Crossland College of Technology

at Pittsburg State University in Pittsburg, Kansas, United States

Job Description
Pittsburg State University is accepting applications for a Financial Operations Specialist in the Department of the Crossland College of Technology that is responsible for processing financial transactions, accounting, and some administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include, but are not limited to, Automotive Technology, Construction, Engineering Technology, Graphic Communication, Technology & Workforce Learning, and the Dean’s Office.

• Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility
• Prepares and maintains various records for a variety of separate accounts within the area of responsibility
• Prepares monthly and quarterly budget reports
• Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations
• Monitors and reconciles 60-70 different procurement card accounts
• Sorts all invoices and gets proper approval to be paid from various accounts
• Processes travel for all staff and students within the area of responsibility
• Tracks all income and expenditures and ensures deposits are made according to PSU policy
• Processes customer payments and reconciles transactions for two-year automotive service center
• Works with CCOT centers and managers to process contracts for non-PSU employees
• Processes A/P invoicing for the use of CCOT vehicle fleet
• Monitors and tracks scholarship expenditures
• Provides financial data to CCOT Event Coordinator

• Acts as direct contact for the Business Center within the Crossland College of Technology
• Acts as the point of contact for Automotive Service Center customers
• Collects, organizes, and composes correspondence; answers phone, responds to email, forwards messages, and schedules and confirms appointments
• Maintains confidentiality of records
• Assists CCOT students with purchasing items required for senior projects
• Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
• Knows and understands functions of the office and general policies and guidelines of the university

• Hires, trains, and supervises the work of student assistants in the CCOT Business Center and performs other required line manager duties
• Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace

• Serves on committees as directed
• Performs any other related duties as required or assigned