Accountant, Financial Reporting, Financial Analyst

Duties and Responsibilities

The Accountant assists with Foundation accounting, auditing, reporting, gift processing and fixed assets. Responsibilities are divided into the following categories with approximate allocation of effort.

• Reviews all Foundation‑funded expenditures, including Foundation‑issued procurement card transactions, to ensure alignment with donor intent, availability of funds, and organizational policies.
• Verifies that all transactions include complete and appropriate documentation to support a clear audit trail and meet compliance requirements.
• Reconciles and audits procurement card activity, accurately recording and posting transactions to the general ledger once proper approvals have been obtained.

• Assists with recording charitable contributions into the donor database.
• Ensures gifts are accurately credited to the correct accounts and processed in accordance with applicable guidelines and regulations.

• Supports the preparation of internal and external reports, including scheduled updates and materials for committees or leadership groups.
• Prepares regular budget tracking reports for University Advancement units and helps monitor spending activity.

• Audits the front desk deposit log sheet to ensure accuracy, completeness, and compliance with established procedures.
• Verifies supporting documentation, identifies discrepancies, and follows up as needed.
• Creates and sets up new deposit batches in the CRM system, ensuring timely and accurate posting.

• Regularly records and tags all Pittsburg State University Foundation assets. Fixed assets shall be identified and recorded in a permanent file including photo, asset number, location, date of purchase, and purchase documentation reference.
• Annually or semi‑annually performs physical audits of asset inventory to monitor acquisitions, retirements, and potential loss of assets.

• Performs regular reviews of outstanding checks and contacts payees for resolution.
• Processes stop‑payment requests and replacement checks for lost or destroyed payments.
• For checks outstanding more than one year with repeated unsuccessful outreach, completes stop‑payment procedures and submits the funds to the State Treasurer’s Unclaimed Property.

• Performs additional responsibilities as delegated to support the mission and strategic goals of the division and university.

• Bachelor’s degree in accounting, business, finance, or a related field.
• One year of professional experience using Microsoft Excel.

• Two years of accounting or auditing experience.

Job Type: Unclassified, Continuing annual

Applicants must be currently authorized to work in the United States at the time of hire, as the university does not provide visa sponsorship for this position.

Pittsburg State University is an Equal Opportunity and affirmative action employer. We are committed to creating an inclusive environment for all employees.