Accounts Payable Clerk

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join a non-profit organization in Pittsburgh, Pennsylvania. This long-term contract opportunity is ideal for someone who enjoys maintaining accurate payment records, coordinating with internal teams, and helping ensure vendors are paid correctly and on time. The position supports day-to-day accounts payable operations while contributing to organized financial processes and reliable documentation.

Responsibilities:

• Process and enter vendor invoices for multiple entities, confirming that supporting documents are complete before payments move forward.
• Route invoices to the appropriate approvers and monitor the approval cycle to help prevent delays in payment processing.
• Apply accurate general ledger coding and record payable transactions in accordance with accounting guidelines and organizational procedures.
• Research invoice discrepancies, missing paperwork, and payment-related concerns, escalating unresolved issues when necessary.
• Review petty cash reimbursement activity and maintain accurate records tied to replenishment requests.
• Prepare scheduled payments by supporting weekly check runs, printing approved checks, coordinating mailings, and handling authorized electronic disbursements.
• Assist with year-end accounts payable tasks by compiling information for 1099 reporting and supporting distribution after review.
• Reconcile accounts payable activity through report review, validation of issued and voided checks, and confirmation that transactions are posted correctly.
• Answer questions from vendors and internal departments regarding invoice progress, payment status, and related accounts payable documentation.
• Contribute to ad hoc finance projects and provide administrative support such as filing and other shared clerical tasks as needed.