Junior Bookkeeper - Property Management

Job Description

Position Summary

We are seeking a dependable, detail-oriented Junior Bookkeeper with an entrepreneurial spirit to join our property management team. This position will assist with the day-to-day accounting functions for a portfolio of residential and/or commercial properties. This is a M-F, 9-5, in-person position at our Pittsburgh office.

The ideal candidate has a basic understanding of bookkeeping and accounting principles, is comfortable working with technology, and is highly organized.

Experience with Quick Books Online and accounts payable (AP) automation software is a plus, but we are willing to train the right candidate.

This is an excellent opportunity for someone early in their accounting career who wants to gain hands-on experience in property management and real estate accounting.

Key Responsibilities

• Enter and categorize bills, invoices, expenses, and other transactions
• Assist with the accounts payable process, including invoice review, coding, approvals, and payments
• Maintain accurate vendor records and W-9 information
• Reconcile bank and credit card accounts
• Review transactions for proper property, entity, and general ledger coding
• Assist with recording rents, deposits, management fees, and other property-related transactions
• Maintain organized electronic accounting records and supporting documentation
• Assist with month-end closing procedures
• Prepare basic financial and accounting reports
• Research and resolve discrepancies in vendor accounts and general ledger activity
• Assist with intercompany transactions between properties and related entities
• Communicate with property managers, maintenance staff, vendors, and management regarding invoices and accounting questions
• Assist with year-end preparation, including vendor records and 1099 reporting
• Perform other bookkeeping and administrative accounting duties as needed

Qualifications

• High school diploma required; associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred
• 0–3 years of bookkeeping, accounting, or accounts payable experience
• Basic understanding of debits, credits, general ledger accounts, and financial statements
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Comfortable working with spreadsheets and accounting software
• Ability to manage multiple companies, properties, vendors, and bank accounts
• Strong written and verbal communication skills
• Ability to work independently while also being part of a team

Preferred Experience

The following experience is helpful but not required:

• Quick Books Online
• Accounts payable automation software
• Property management or real estate accounting
• Property management software such as App Folio or similar platforms
• Bank and credit card reconciliations
• Microsoft Excel
• Electronic document management and paperless accounting workflows

What We're Looking For

We are looking for someone who is organized, accurate, dependable, and willing to learn. Because our company manages multiple properties and entities, attention to detail is extremely important. The successful candidate should enjoy working with numbers, solving discrepancies, and keeping financial records organized.

There is an opportunity for this position to grow into a much larger accounting role as the employee gains experience and takes on additional responsibilities.