Accounting Specialist

To be considered for this role, please call  and follow the step-by-step instructions outlined by our Co-Founder and Managing Partner. In addition, please complete your application here. You will be evaluated and vetted based on your ability to follow instructions. We look forward to hearing from you!

About:

The Accounting Specialist supports the firm's day-to-day accounting operations by managing accounts payable, accounts receivable, and financial recordkeeping. This position is responsible for maintaining accurate financial data, processing financial transactions, and supporting the Accounting Manager with monthly reporting and accounting activities. The role also ensures timely processing of firm disbursements, deposits, and vendor payments while maintaining compliance with firm policies and accounting standards.

Responsibilities:

• Process accounts payable and accounts receivable accurately and timely in accordance with firm policies and procedures.

• Review, process, and code firm expenses, ensuring accurate allocation and reporting.

• Update and maintain Quick Books accounts and financial records.

• Generate cost reports by gathering and reviewing case-related expenses, verifying supporting documentation, reconciling discrepancies, and providing accurate reports to attorneys and internal stakeholders to support settlement disbursements and financial reporting.

• Create checks in Quick Books and enter disbursements in Litify.

• Process operating and IOLTA deposits accurately and timely.

• Maintain subsidiary accounts by verifying, allocating, posting, and reconciling transactions.

• Reconcile financial records and resolve account discrepancies as needed.

• Maintain accurate historical financial records and supporting documentation.

• Assist the Finance Director with month-end close and monthly financial reporting.

• Ensure compliance with federal, state, and local financial regulations and firm policies.

• Respond promptly and professionally to inquiries from vendors and internal stakeholders regarding payments, invoices, and financial transactions.

• Collaborate with internal departments to obtain required approvals and supporting documentation.

• Assist with other accounting and administrative duties as assigned.

Qualifications: 

• Bachelor’s Degree or equivalent work experience.  

• Excellent organizational skills and attention to detail to maintain accurate and comprehensive records. 

• Superior verbal and written communication skills.  

• Professional demeanor with a strong emphasis on providing outstanding customer service.  

• Ability to maintain confidentiality 

• Exemplifies Chaffin Luhana LLP’s Core Values of Doing Good by Doing Right ™:
  Results Driven, Excellence Without Paralysis, Compassionate and Authentic, In It Together, and Innovative Growth.  

• Adheres to all government and industry regulations, including settlement disbursements and the protection of regulated sensitive data.  

• Exceptional communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.  

• Problem-solving mindset, with the ability to identify process improvements and implement solutions.  

• Maintain confidentiality of all Confidential Information of clients and of the company.  

• Excellent analytical skills, with a keen eye for detail and a commitment to accuracy.  

• Excellent interpersonal skills, organizational skills, and time management skills.  

• Ability to handle frequent pressures, time deadlines, and multi-task. 

Benefits: 

Financial Benefits 

• 401k Contributions:
  The firm offers a discretionary match up to 5%. This includes a 100% match on the first 3% of contributions and a 50% match on the next 2%, based on annual compensation. 

• Charitable Donations:
  The Chaffin Luhana Foundation makes an annual donation to a charity…