Senior Administrative Assistant

The University of Pittsburgh, Department of Medicine/Aging Institute is currently seeking a dedicated and highly organized individual to join their administration team as a Senior Administrative Assistant. The Senior Administrative Assistant will provide primary administrative support to the Director of the Aging Institute, the Administrative Director, and several faculty in key leadership roles. The Senior Administrative Assistant will also serve as the primary coordinator for Aging Institute educational programs which include a monthly research seminar series and an annual Research Day event.

This position provides high-level administrative support to ensure efficient operation of the office. The ideal candidate will perform a variety of complex administrative and clerical tasks, including, but not limited to, managing schedules, handling communications, organizing files, preparing reports, and coordinating office functions. The Senior Administrative Assistant works with minimal supervision, exercises sound judgment, and handles sensitive information with discretion.

Some additional preferred qualifications consist of being proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment, having strong organizational skills, excellent verbal and written skills, have the ability to prioritize tasks, manage multiple responsibilities, meet deadlines, demonstrate ability to work independently and part of a team, and have past experience handling confidential information with integrity.