Administrative Coordinator

The Aging Institute is seeking a highly organized, proactive Administrative Coordinator to provide comprehensive administrative and operational support at the Aging Institute. This position will serve as the primary support for Aging Institute faculty ensuring confidentiality of sensitive information. The Administrative Coordinator will be responsible for coordinating Aging Institute special events and will be responsible for providing high level administrative support to numerous faculty members and their laboratories, providing high level customer service to all institute members, triaging requests and solving day to day administrative problems.

The ideal candidate will also be responsible for coordinating numerous special events for the institute. Some additional job tasks will be to:

• Provide high level administrative support to numerous faculty members.
• Manage complex calendars and travel coordination.
• Prepare expense reports,
• Coordinate Aging Institute complex special events, including logistics and day-of coordination with adherence to the approved budget.
• Proactively submit any budget exception requests.
• Serve as a liaison between institute members and internal/external stakeholders.
• Provide high level customer service to all institute members, triage inquiries and independently solve day to day administrative problems.
• Research potential vendors, make purchases and pay invoices.
• Coordinate faculty recruitment activities.
• Develop agendas for monthly Aging Institute faculty and administrative lab meetings.
• Prepare, edit and proofread biosketches, CV's, T32 tables, presentation materials and other grant submission documents.
• Ensure proper formatting and adherence to university and sponsor guidelines.
• Prepare, edit and proofread faculty dossier materials.
• Ensure proper formatting and adherence to university guidelines.
• Propose and implement solutions.
• Identify areas for improvement.