Laboratory Administrative Assistant, Intermediate

UPMC Magee-Womens Hospital is seeking a Full Time Laboratory Administrative Assistant Intermediate to support Magee Lab Administration!

This position will work daylight hours Monday through Friday.  _Hours are subject to change based on business needs._

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly)

+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

+ Maintains various accounting and budgetary records (i.e., completes expense reports).May make travel arrangements.

+ May assist with processing of specimens and/or packaging specimens according to testing specifications. May assist in the collection of specimens according to established procedures.

+ Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.

+ Checks patient records for accuracy and completeness, taking corrective steps as necessary.

+ Review patient records to determine appropriate consultative pathologist and/or laboratory.

+ Determine patient insurance status and source of consultation to ensure appropriate billing.

+ Transcribe diagnosis and other clinical information into LIS. Make corrections and edits to reports as per pathologist instruction.

+ Participate in training of new staff members.

* High school diploma or equivalent.

* 3 years administrative experience preferred.

* Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

* Ability to use applicable MS Suite products.

* Working knowledge of business processes and procedures.

* Knowledge of basic accounting and financial principles and functions.

* Ability to analyze data and use basic reasoning skills.

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran