Trusts & Estates Administrative Assistant

Join a Pittsburgh law firm as a Trusts & Estates Administrative Assistant, helping manage high-volume cases with organization and precision. This full-time role offers competitive pay, full benefits (health, dental, vision, 401k), and the chance to support attorneys in estate planning and probate matters.

Responsibilities:

- Sort, index, and organize incoming documents by case and type.
- Docket deadlines, maintain attorney calendars, and anticipate case events like depositions.
- Prepare file folders, build databases, and create indexes for efficient access.
- Retrieve files quickly across open/closed matters; manage file room and office-wide organization.
- Assemble binders, label records for storage, and coordinate with team for optimal filing systems.

Qualifications:

- High school diploma + 1 year relevant training or experience.
- Strong attention to detail, multitasking, and deadline management.
- Excellent verbal/written communication for all levels (attorneys, staff, clients).
- Highly organized, proactive team player with independent problem-solving skills.
- Proficient in Microsoft Office (Outlook, Word, Excel); iManage/Prolaw a plus.
- Estates & Trusts experience preferred.

Submit your resume and let's get you started in this key Trusts & Estates role.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.