Clerical Assistant - SCI Phoenix

Position Summary

As a Clerical Assistant 2 with the Department of Corrections, State Correctional Institution (SCI) at Phoenix, you will play an important part in helping the office function smoothly. This role is ideal for someone who enjoys structure, steady work, and supporting others. You will join a team that values accuracy, communication, and teamwork. This is a great opportunity to grow your clerical skills while making a difference each day.

• Phone and Mail Support:
  Answer calls, route messages, operate the switchboard, and handle incoming and outgoing mail.
• Document Preparation:
  Type and review documents, make corrections, and complete timely distribution.
• Scheduling and Meetings:
  Coordinate appointments, meetings, video conferences, and prepare meeting minutes when needed.
• Records Management:
  Maintain filing systems, update databases, and archive materials based on retention rules.
• Office Coordination:
  Compile activity records, manage workflow, enter data, and maintain office supplies.
• General Office Tasks:
  Perform photocopying, scanning, faxing, email organization, and maintain a tidy workspace.

• Full‑time employment, 37.5 hours per week.
• Work hours are 8:00 am to 4:00 pm, Monday‑Friday, with a 30‑minute lunch.
• Telework:
  No option for telework.
• Salary:
  New employees who are new to employment within the Commonwealth of Pennsylvania begin at a starting annual salary of $36,108 (before taxes).
• Further communication regarding this position will be sent via email.

• Minimum Experience and Training Requirements:
  Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title), or graduation from high school, or an equivalent combination of experience and training.
• Special Requirements (NSRs):
  Possess keyboarding skills to meet speed and accuracy standards.
• Additional Requirements:
  
  Successful completion of basic training in Elizabethtown, PA; ability to efficiently use and navigate a personal computer; two (2) years or more of experience with Microsoft systems (Word, Excel, Outlook, etc.) and other software packages to create and maintain spreadsheets, calendars, documents, rosters; ability to work with various office equipment including scanner, printer, fax machine, computer, tablet, telephone, personal communication devices;
  
  previous experience as an office clerk or personal assistant; experience with electronic communication tools such as video conferencing and creating meetings in Microsoft Teams or Zoom; experience combining and manipulating documents in Adobe Pro; ability to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.