Administrative Assistant, Senior

Join the UPMC Hillman Cancer Center team as an Administrative Assistant, Senior!

Location:

UPMC Hillman Cancer Center, Shadyside - Research Pavilion (Onsite)

Department:
Hematology/Oncology & NSABP Foundation

Join UPMC Hillman Cancer Center and provide high‑level, executive support to our Division Chief of our UPP Malignant Hematology/Medical Oncology division as well as his role as the Chair and Chief Scientific Officer of the NSABP Foundation. This role also supports one additional academic physician within Malignant Hematology/ Medical Oncology.

What you'll do:

* Master complex calendar management; anticipate conflicts and propose solutions.

* Coordinate end‑to‑end travel and conference logistics; build detailed itineraries.

* Draft correspondence; prep briefings, agendas, and meeting materials; track follow‑ups.

* Serve as a discreet, reliable point of contact for senior leaders and external partners.

* Process expenses, manage documents/approvals, and assist with special projects.

What you'll bring:

* Proven executive‑level administrative experience (healthcare/academic medicine a plus).

* Expert Outlook/Teams and Microsoft 365 skills; excellent writing and polish.

* Acute attention to detail, urgency, and judgment with confidential information.

* A calm, solution‑oriented approach in a fast‑paced, high‑visibility environment.

Apply today and use your administrative expertise to support the mission of the Hillman Cancer Center.

Responsibilities:

* Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).

* Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

* Plans conferences for department and department head.

* Under general direction, provides varied administrative support to a department or group of professionals.

* May also perform all responsibilities of an Administrative Assistant - Intermediate:

- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

- Maintains various accounting and budgetary records (i.e., completes expense reports).

- May make travel arrangements.

* Develops reports for executive or department. Analyzes complex information requests and determines complex trends.

* Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Qualifications:

* High school diploma or equivalent.

* 5 years experience in an increasingly responsible administrative support role.

* Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

* Ability to use applicable MS Suite products.

* Advanced knowledge of business processes and procedures.

* Working knowledge of accounting and financial principles and functions.

* Ability to analyze data.

* Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

* Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran