Executive Assistant II; Orthopaedic Surgery

Position: Executive Assistant II (Orthopaedic Surgery)
UPMC Department of Orthopaedic Surgery is hiring a full-time Executive Assistant II to join their team! This is a Monday through Friday daylight position with no evenings or weekends. This role will be the point of contact to the Department Chair, Service Line Vice President, and Recruitment Liaison.

_Please Note
- Candidates must meet the minimum qualifications to be considered_ .

+ High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role

+ 5+ years experience with support at the executive level

Purpose:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

+ - Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

+ - Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

+ - Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

+ - Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

+ - Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

+ - Records and distributes minutes and other relevant information to appropriate participants in a timely manner

+ - Arranges travel schedule and reservations for executive management as needed

+ - Answers phones and directs all incoming calls to appropriate party promptly and efficiently

+ - Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

+ - Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

+ High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role

+ 5+ years experience with support at the executive level

+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

+ Excellent calendar management skills, including the coordination of complex executive meetings

+ Experience assisting management with the creation of PowerPoint presentations

+ Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

+ Act 31 Child Abuse Reporting with renewal

+ Act 33 with renewal

+ Act 34 with renewal

+ Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran