Executive Assistant II
Job in
Pittsburgh, Allegheny County, Pennsylvania, 15222, USA
Listed on 2026-07-01
Listing for:
UPMC
Full Time
position Listed on 2026-07-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical, Data Entry
Job Description & How to Apply Below
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
This position will be on-site 4 days a week at the US Steel Tower once training is complete.
Responsibilities:
+ Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
+ Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
+ Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
+ Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
+ Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
+ Records and distributes minutes and other relevant information to appropriate participants in a timely manner
+ Arranges travel schedule and reservations for executive management as needed
+ Answers phones and directs all incoming calls to appropriate party promptly and efficiently
+ Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
+ Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
+ High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role
+ 5+ years experience with support at the executive level
+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
+ Excellent calendar management skills, including the coordination of complex executive meetings
+ Experience assisting management with the creation of PowerPoint presentations
+ Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Position Requirements
5+ Years
work experience
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×