Administrative Coordinator

Job Title

Administrative Coordinator

The purpose of the position is to fill in essential functions of an administrative assistant. Main responsibilities are processing reimbursements, managing outlook calendars, scheduling meetings, and booking rooms. Other tasks include assistance with organizing symposia and seminars with outside speakers, coordinating food delivery, purchasing, and other day‑to‑day administrative tasks. This position is expected to be on‑site/in‑person.

• Processing reimbursements
• Calendar/schedule management
• Organize symposium/seminars with outside speakers and onsite logistics
• Purchasing and miscellaneous tasks
• Perform additional duties as assigned

Position is contingent upon funding.

High School graduate/GE degree and 5 to 7 years of experience or an equivalent combination of education and experience is required.

• Strong organizational, written, and oral communication skills
• Ability to coordinate several tasks/projects concurrently
• Willingness to learn is an asset

Philadelphia, Pennsylvania

Perelman School of Medicine

$21.52 - $21.52 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.