Administrative Assistant - Intermediate
Job in
Pittsburgh, Allegheny County, Pennsylvania, 15222, USA
Listed on 2026-07-05
Listing for:
UPMC
Full Time
position Listed on 2026-07-05
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
- Intermediate! This position will work in the Lawrenceville Medical Building located near CHP's Main Campus, Daylight Hours, Monday
- Friday.
UPMC offers a robust Career Ladder - Title and Rate of pay will be based on education and experience.
Under general supervision, you will provide varied administrative support to our Child Advocacy Center.
Responsibilities:
+ May make travel arrangements.
+ Maintains various accounting and budgetary records (i.e., completes expense reports).
+ Collects, compiles, and analyzes moderately complex data and information.
+ Composes straightforward written descriptions of results.
+ Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
+ May also perform all responsibilities of an Administrative Assistant - Associate:
+ Performs routine clerical functions, such as copying, sorting, filing, and typing.
+ Sets up and maintains varied office files, logs, and records office activities.
+ Orders office supplies and maintains office equipment.
+ Answers, screens, and routes incoming calls and messages.
+ Responds to routine questions
+ Greets, screens, and directs visitors to appropriate staff member.
+ Reviews administrative procedures and interprets them for employees.
+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
+ High school diploma or equivalent
+ Three years experience in an administrative support role, Healthcare Administrative Assistant experience preferred.
+ Fellowship Onboarding experience preferred.
+ Epic Scheduling experience preferred.
+ Previous Outpatient Clinic experience preferred.
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
+ Ability to use applicable MS Suite products
+ Working knowledge of business processes and procedures
+ Knowledge of basic accounting and financial principles and functions
+ Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
+ Act 31 / Act 33 / Act 34 / Act 73 with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran
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